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Our client is an international law firm with a diversified business practice. The firm is one of the largest grossing law firms in the US and globally and its lawyers represent a wide range of commercial, industrial, and financial enterprises, both publicly and privately held.
They are now looking to recruit Accounts Payable Administrator; this role with have overall responsibility for maintaining the purchase ledger and client disbursements - working under the supervision of the Accounts Payable Supervisor.
Responsibilities
- Process all client chargeable and office vendor invoices on a daily basis
- Maintain invoice log register on excel
- Send invoices to Partner/Manager for approval and correct coding
- Ensure all invoices are returned promptly and follow up if not
- Forward invoices for additional approval as requested (to US)
- Prepare PDF documents so copy of invoices and relevant approval/s can be uploaded via Expert AP
- Entry of invoices on Expert AP once approved
- Process travel invoices on a weekly basis
- Logging the invoices on the register
- Send invoices to relevant Partner/Manager for approval and correct coding
- Ensure all invoices are returned promptly and follow up if not
- Entry of invoices on Expert AP once approved
- Arrange payment by the due date
- Disbursement recharges
- Prepare soft disbursement recharge for all intercompany invoices
- Reconcile intercompany disbursement accounts
- Review statements for vendors upon receipt
- Ensure all invoices listed are posted on Expert AP
- Follow up vendors for any invoices not posted on Expert AP
- Processing/posting of bi-monthly BACS runs
- Prepare aged creditors report via Excel for review by the Director
- Create payment schedule via Expert AP following review of aged creditors report
- Generate txt file for import of payments via Lloyds Commercial Baking
- Setting up international payments via Lloyds Commercial Baking when required
- Any other urgent payments required throughout the month (CHAPS, Faster etc)
- Setting up new vendors on CMS
- Setting up new bank details on Lloyds Commercial Banking
- Updating the vendors when necessary to ensure we hold the correct bank details, company details etc at all times.
- Answer queries from vendors and internally
- Covering some of the Legal Cashier duties when absent.
- Assist the Director of Accounting and Finance and the Accounting and Finance Manager as required
Candidate Profile
- Strong IT skills, with exposure to Excel, Aderant (essential)
- Excellent interpersonal skills, with the ability to build strong working relationships at all levels, tactful and diplomatic in pressurised situations
- Professional, yet approachable, demeanor, with comfort and competence both in dealing with Partners and working collaboratively throughout the firm
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
