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The role reports to the Transactional Accounts Manager and is responsible for processing supplier invoices, payments, and maintaining accurate accounts payable records, acting as a key finance contact for all departments. This position is crucial for maintaining good supplier relationships and will involve some accounts receivable duties, including raising invoices and collecting cash. This is initially a 6-month fixed-term contract with the potential to become permanent.
## Day-to-Day Responsibilities
- Manage the accounts payable inbox, including invoice approvals and uploading invoices into the accounts payable ledger.- Liaise with suppliers and department heads on invoice and payment queries.- Prepare payment runs, including reviewing invoices, supplier accounts, and collating payment run files for management review.- Perform regular bank allocation postings in multiple currencies, ensuring all banks are reconciled weekly and monthly.- Process staff expenses, including reviewing receipts and payments.- Upload and reconcile monthly credit card statements in the accounting system.- Coordinate with collections and customer service teams to prepare weekly customer refunds schedule.- Ensure correct VAT treatment of supplier invoices, including reverse charge transactions.- Raise regular sales invoices and liaise with customers and the Sales team to ensure prompt cash collection.- Perform other ad hoc duties to assist with the smooth running of the department and provide additional support to the finance team.
## Ideal Candidate Profile
- Previous AP experience in a fast-paced, dynamic environment.- AR experience is desirable but not essential.- Excellent communication skills, comfortable liaising with suppliers and management.- Ability to prioritize tasks and manage multiple workstreams.- Great team player within the Finance function.- Understanding of UK VAT rules, including reverse charge.- Experience with accounting software is desirable but not essential.- Willingness to learn new skills and be part of an exciting journey ahead.
