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Accounts Payable Coordinator
A great opportunity has arisen to join one of our clients in the fashion retail sector in the Group Finance Team as an Accounts Payable Coordinator. This is a 3-month contract due to helping out with a backlog of invoices and assisting with month-end/year-end.
The Role:
The main purpose of the Accounts Payable Coordinator is to ensure that invoices and related enquiries are processed in a timely manner and support the Accounts Payable Supervisor in ensuring the department operates smoothly.
Key Tasks and Responsibilities:
- Responsibility for key ledger accounts (processing invoices, setting up payments and statement reconciliation)
- Completing the weekly payment proposal for submission and approval
- Processing and allocating direct debits transactions within the ledger
- Maintaining and reviewing Aged Creditor balances including allocation of payments, investigation of outstanding items
- Supporting the AP Supervisor in producing monthly Aged Creditor reconciliation
- Investigating and resolving any queries from suppliers and internal departments
- Ensuring new supplier forms are filled out correctly and authorised
- Daily managing of Accounts Payable inbox
- Reconciling of Other Debtors and Other Creditors accounts
- Processing Prepayments
- Ensuring invoices are coded appropriately according to type of spend and accounting treatment
- Processing employee cash expenses and reconciling company credit card accounts
- Raising adhoc non-supplier related payments such as payroll and tax payments
Ad-hoc:
- Filing authorised invoices and payments on a weekly basis
- Providing cover for other members of AP team when absent
- Assisting management accountants as needed at month end
- Assisting members of the AP team where necessary
- Distributing post to the team when necessary
Qualification & Experience:
- Experience in a busy finance department and ideally with some AP experience.
- Experience of multi-site operations preferable
- Intermediate Excel skills
- Knowledge of SUN accounting system beneficial but not essential
- Self-starter, ability to multi task and use own initiative to take full ownership of the role
- Ability to work well with other members of the Finance Team, including Senior Management
- Attention to detail and ability to deliver under pressure and to tight deadlines
- Strong analytical and communication skills
