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Our client is a global leader in logistics are seeking an Executive Assistant and Office & Facilities Manager to join their Insurance & Risk Management team in London. This role offers the opportunity to provide comprehensive support to senior executives while ensuring the smooth operation of the office. The successful candidate will be part of an organisation that values personal and professional development, recognises individual contributions, and provides challenges and opportunities for growth.
What you will do:
- Provide direct support to senior level executives and ad-hoc support to team members as required
- Manage day-to-day calendars of senior management
- Coordinate all aspects of executive level appointments, meetings, receptions, and conferences
- Prepare and review materials for meetings, town halls, off sites
- Assist with creation/modification of presentations, spreadsheets, and other documents
- Coordinate travel arrangements and complete expense reports for executives
- Handle confidential information with discretion and professionalism
- Oversee daily operations of the office, ensuring a productive work environment
- Organise company events, meetings, conferences, implement office policies and procedures
What you will bring:
- Proven experience supporting senior level executives within a multinational company
- Experience managing complex calendars and coordinating international travel arrangements
- Experience overseeing office operations including managing supplies and coordinating with vendors
- Strong experience drafting professional communications
- Excellent organisational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask under pressure
- High level of discretion and confidentiality
Ready to take your career to the next level with this exciting opportunity? Apply today!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
