Facilities Administrator

Our client, a Museum based in the heart of London are currently on the search for a Facilities Administrator to join their estates team on a 4 months temporary contract. This is a exciting opportunity to join a fast faced and dynamic organization within a busy public environment.

Key Responsibilities;

Financial:

• Administration of the department budget (revenue and capital), tracking &reporting on expenditure and producing monthly management reports using existing guidance and templates;
• Support the undertaking of the Facilities team monthly and quarterly budget reviews and returns, in accordance with our financial procedures, with variance analysis and in-year reforecasting/adjustments;

• Administer the raising of purchase orders and processing/authorisation ofpayment claims
• Support the procurement of services and capital works. Lead responsibility willvary depending on contract size and scope and in accordance with Museum procedures
• Administer the Delta procurement portal, which is used for the preparation/collation of tender documents,managing clarifications, submitting tender reports and evaluations.
• Ensure all supply contracts and supplier files, with renewaldates are tracked in the department calendar.

• Support the management in the delivery of H&S initiatives/ priorities.
• Support the management of H&S, including monitoring accident/incidents,reporting and data analysis, arranging training, liaising with advisors andservicing information requirements, updating content on the intranet,supporting internal audits.
• Follow up with contractors and internal stakeholders on actions, quotes and service visits.
• Lead on co-ordinating contractor access to restricted areas of the site. Liaise with stakeholders in other departments and contractors to ensure work is co-ordinated in a safe manner that doesn't put people or collections at risk.
• Maintain excellent record keeping, both electronic and physical, adhering to the museum records keeping policies.

The ideal candidate will be an Experienced Administrator with a property/facilities/health safety background. Due to the nature of the role you will be a strong communicator and be able to work to deadlines.  

This is a temporary position starting in July 2024 and running for 4 months(potentially longer).

In return our client is offering the equivalent salary of £28,097 for a 35 hour week (Monday-Friday)