Facilities Administrator

Your new companyOur client is one of the leading financial institutions in the region, due to its robust, integrated and diversified model structured around three key operating divisions. They operate out of a corporate office in central, and are hiring a Facilities Administrator to join their high-performing Facilities team on a permanent basis. Your new roleAs a Facilities administrator, you will be required to be able to work the below in full:

• Assist in the preparation, monitoring and reconciliation of service charge budget
• Check and approve expenditure against service charge budgets
• Provide best in class customer service to an internal and external customer base
• Maintain regular and effective communication with Clients and occupiers
• Maintain regular and effective communication with internal colleagues in Property Management, support functions and the wider Real Estate business
• Monitor works, audit and inspect services provided by suppliers
• Assist the Managers in measuring and reporting supplier performance against agreed SLAs
• Procure goods and services for the estate, following procedures and policies
• Contribute to the preparation of management reports for a variety of stakeholders and attend management meetings are required
• Undertake regular building inspections, complete reports and progress any required works
• Assist Corporate Facilities & Health & Safety Manager to manage local environmental activities in order to meet statutory obligations and achieve/retain industry standards e.g. ISO14001 for the estate (working with sustainability team)
• Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of an emergency situation
• Complete administrative tasks as required to include use of all systems

What you'll need to succeed

• Previous experience in a similar role
• Excellent English language skills - both written and spoken
• Good health and safety and environmental knowledge
• Basic understanding of commercial leases and the landlord and tenant relationship
• Basic understanding of service charge budgets and accounting principles
• Basic mechanical and electrical services knowledge
• IT literate - MS Office at intermediate level and other relevant software (e.g. Meridian, Proactis, Websters, Tramps) at a level to undertake the role satisfactorilyWhat you'll get in return
• Heath & Leisure:Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial:Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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