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- Impactful Work: Play a pivotal role in the relocation of our offices, ensuring a smooth transition and setting up a new, efficient workspace.
- Professional Growth: Engage in diverse tasks that will enhance your skills in facilities management, health and safety, and customer service.
- Collaborative Environment: Work closely with a dedicated Facilities Manager and a supportive team, fostering a culture of cooperation and mutual respect.
- Dynamic Responsibilities: From updating procedures to managing office moves, your role will be varied and engaging, keeping you motivated and challenged.
- Office Relocation: Focus on tasks related to the office relocation project, including the closure of the old office and setting up the new one.
- Procedures and Policies: Assist in drafting and updating procedures and policies, including health and safety protocols and risk assessments.
- Access Passes: Create and manage access passes for staff, ensuring all information is accurately recorded in the access control system.
- Induction Process: Develop a comprehensive induction process for new and existing employees, potentially incorporating an online component.
- Office Guide: Create a detailed PowerPoint guide for staff, covering desk bookings, meeting rooms, and locker usage.
- Move Plan: Assist the Facilities Manager in planning and communicating the office move, coordinating with stakeholders.
- Office Move Logistics: Obtain quotes for removal services, including crate hire, personal moving boxes, and furniture relocation.
- Ordering Supplies: Collaborate with the Facilities Administrator to order necessary office supplies, including stationery and hospitality items.
- Fire Safety: Arrange fire risk assessments, order fire safety equipment, and coordinate fire warden training.
- First Aid: Manage first aid supplies and training, ensuring compliance with safety standards.
- Facilities Co-ordination: Experience in a facilities environment, focusing on soft services.
- Attention to Detail: Highly organised with the ability to prioritise tasks and manage resources efficiently.
- Technical Aptitude: Methodical mindset with strong problem-solving skills.
- Hospitality Services: Knowledge of hospitality or reception services, with experience in client interactions.
- Customer Orientation: Professional approach to customer service, delivering reliable and high-quality support.
- Microsoft Office Proficiency: Competent in using Microsoft Office to create and update documents and spreadsheets.
- Resilience and Confidence: Ability to handle demanding tasks and stay calm under pressure.
- Team Player: Strong collaboration skills, supporting team goals and fostering a cooperative environment.
- Effective Communication: Clear and articulate in both oral and written communication, adapting to different audiences.
- Flexibility and Adaptability: Eager to learn and adapt to new situations, handling a diverse range of tasks effectively.
- Qualification in facilities management, business management, business administration, or a related field is desirable.
- GCSE/NVQ or equivalent.
- Demonstrate inclusive behaviour and encourage colleagues to contribute to a positive, respectful workplace. Ensure compliance with the Code of Conduct and FCA Conduct Rules.
- Embrace this role to make a significant impact and grow professionally within a supportive and dynamic environment.
