Facilities Coordinator

Facilities CoordinatorLondon£40,000 to £43,000 depending on ExpFacilities Coordinator vacancy in London for the corporate HQ of an exciting global fashion company. We are looking for a Facilities Coordinator to join our client's team in a pivotal, customer-facing role or their prestigious offices. The position combines front-of-house responsibilities with facilities management, ensuring seamless operations for their most senior UK-based leaders and their visitors. The role includes working closely with a team of three receptionists to provide an exceptional first impression while managing key facilities processes.

This position is ideal for a professional with a strong facilities background and excellent interpersonal skills who can handle high-profile individuals and ensure adherence to company processes.

Key Responsibilities

Front-of-House Duties:

• Welcoming visitors and providing a five-star reception service.
• Coordinating and preparing for meetings in the boardrooms.
• Managing shared desk bookings (in line with the company’s hot-desking policy) and facilitating desk swaps when necessary.
• Supporting high-profile leaders, ensuring their needs are anticipated and met.
• Ordering catering and refreshments for meetings as required.

Facilities Coordination:

• Scheduling and liaising with contractors for maintenance and services.
• Monitoring and resolving issues on the floor, acting as a floor coordinator.
• Ensuring Health & Safety processes are followed, reporting issues and scheduling inspections.
• Overseeing meeting room and desk setups, ensuring seamless functionality.

Administrative and Tech Support:

• Proficient in Outlook and Excel, with the ability to set up Teams meetings.
• Managing booking systems for desks and meeting rooms.
• General administrative support to ensure smooth day-to-day operations.

About You

The ideal candidate will be an experienced facilities professional with a background in customer service and the confidence to interact with senior leaders. You will need to be proactive, approachable, and well-organized, with the ability to manage multiple tasks efficiently.

Essential Skills and Experience:

• Previous experience in facilities management, ideally within a front-of-house or corporate environment.
• Strong IT skills, including Outlook, Excel, and the ability to set up Teams meetings.
• Excellent communication and interpersonal skills, with the ability to interact confidently with high-profile individuals.
• Strong organizational skills with the ability to multitask and prioritize.
• A professional, approachable demeanor with the confidence to stand strong when necessary and ensure adherence to processes.
• Knowledge of Health & Safety regulations and experience liaising with contractors.

Equal Opportunities Statement:We are an equal opportunities employer and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation, or age.