Facilities Coordinator

Job Title: Facilities CoordinatorLocation: Central LondonSalary: £35,000 Working Hours: Monday to Friday

We are seeking a proactive and highly organised Facilities Coordinator to join our team in Central London. The successful candidate will be responsible for ensuring the smooth operation of our facilities, supporting reception, daily operations, and maintaining a safe and efficient working environment. This role is perfect for someone with strong problem-solving skills and a keen eye for detail.

• Act as the first point of contact for all facilities-related queries and issues.
• Oversee maintenance and repairs, liaising with contractors and service providers to ensure timely resolution.
• Coordinate office supplies, equipment, and space management to support business needs.
• Ensure compliance with health and safety regulations, carrying out risk assessments and implementing necessary procedures.
• Assist in the management of security, cleaning, and other essential office services.
• Support sustainability initiatives and drive improvements in energy efficiency and waste management.
• Maintain records and documentation related to building management, inspections, and compliance.
• Assist with office moves to accommodate business growth and changes.
• Handle incoming and outgoing deliveries, post, and general logistics support.
• Work closely with internal stakeholders to ensure facilities operations align with company needs.
• Support Internal Moves: Assist in managing logistics for internal office moves, ensuring minimal disruption and efficient transitions.
• User Communication: Help establish effective communication with users regarding their requests, ensuring clear and appropriate expectations are set.
• Facilities Inspections: Participate in daily inspections to ensure facilities are clean, operational, and meet company standards.
• Issue Resolution: Assist in resolving administrative, facilities, and janitorial requests promptly and thoroughly.
• Knowledge Development: Develop an understanding of client work processes, workplace culture, and policies to better support the facilities team.
• Reception and Amenities Support: Aid in managing reception services, pantry items, and other amenity services, under the guidance of the senior coordinator.
• Event Assistance: Support the planning and execution of events, ensuring all logistical aspects are covered.
• Vendor Coordination: Assist with managing relationships with third-party vendors and external suppliers/contractors.
• Safety Coordination: Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.
• Facilities Support: Assist with all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

• Previous experience in a Facilities Coordinator or similar role.
• Strong understanding of health & safety and building management procedures.
• Excellent organisational and time-management skills.
• Ability to liaise effectively with suppliers, contractors, and internal teams.
• Knowledge of facilities management systems and processes.
• Proficiency in Microsoft Office and other relevant software.
• A proactive approach to problem-solving and the ability to work independently.
• Strong verbal and written communication skills.

If you are an experienced Facilities Coordinator looking for an exciting opportunity in Central London, we would love to hear from you! Apply today to join the team!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.