Facilities Manager

This role is office based 5 days a week

About Us

A leading Art Dealership is looking for a Facilities Manager to join their team.

The Role

The Facility Manager oversees the daily operations, maintenance, and overall management of the facility, ensuring it remains safe, efficient, and productive. Responsibilities include managing building systems, ensuring compliance with health and safety standards, and coordinating services such as cleaning, security, and waste disposal. This role demands technical expertise, strong leadership abilities, and the capacity to address logistical and operational challenges effectively.

Key Responsibilities

Facility Operations Management:

• Manage all aspects of facility operations, including maintenance, repairs, and janitorial services.
• Ensure the efficient functioning of building systems (HVAC, plumbing, electrical, security, etc.).
• Establish and oversee routine maintenance schedules and preventative measures to minimize disruptions.

Staff Supervision and Coordination:

• Lead and manage the installation team.
• Coordinate facility-related tasks to ensure timely and efficient completion of work orders.
• Develop and implement training programs for facility staff to maintain high performance and adherence to safety standards.

Budget and Resource Management:

• Create and oversee the facility’s budget, ensuring operations remain cost-efficient.
• Negotiate and manage contracts with vendors and service providers to ensure quality services at competitive prices.
• Approve purchases of materials, equipment, and supplies within budget constraints.

Health, Safety, and Compliance:

• Ensure compliance with all local, state, and federal health and safety regulations.
• Conduct regular safety audits and inspections to identify and address potential hazards.
• Organize and assist with fire drills, safety drills, and emergency preparedness activities.
• Review and optimize insurance contracts for efficiency and effectiveness.

Facility Projects:

• Plan and manage facility improvement projects, such as renovations, upgrades, and expansions.
• Collaborate with stakeholders on space planning and layout changes to align with organizational needs.
• Ensure project timelines, budgets, and quality standards are met.

Sustainability and Environmental Management:

• Promote sustainability through energy-efficient systems, waste reduction programs, and recycling initiatives.
• Monitor and analyze energy usage, implementing strategies to improve efficiency.

Vendor and Contractor Management:

• Evaluate and select vendors and contractors, ensuring they meet required standards.
• Oversee the execution and performance of contracts and services.
• Resolve any disputes or issues with external service providers.

Tenant/Employee Relations:

• Act as the primary contact for facility-related inquiries and concerns from employees, tenants, and stakeholders.
• Address complaints and requests promptly and professionally.
• Coordinate with internal teams, including event staff, for facility-related support.

Emergency Response:

• Lead emergency responses for incidents such as power outages, natural disasters, or security breaches.
• Coordinate with emergency services and ensure the safety of personnel during crises.

Qualifications:

Education:

• Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field (preferred).
• Certification in Sustainability and Energy Management is an added advantage.

Experience:

• At least 5 years of experience in facility management or a similar role.
• Proven track record in managing budgets, facilities, and vendor relationships.

Skills and Knowledge:

• Comprehensive understanding of building systems, including HVAC, electrical, and plumbing.
• Familiarity with health, safety, and environmental regulations.
• Strong project management and organizational abilities.
• Excellent communication and interpersonal skills.
• Proficient in multitasking and resolving issues efficiently.
• Skilled in facility management software and the Microsoft Office Suite.

Physical Requirements:

• Ability to work in diverse environments, including both indoor and outdoor settings.
• Capability to perform physical tasks such as lifting, standing, and walking for extended periods.
• Flexibility to respond to emergencies, occasionally outside standard working hours.

Personal Attributes:

• Exceptional leadership and decision-making abilities.
• Highly proactive and self-driven.
• Skilled in managing multiple tasks while adhering to deadlines.
• Strong attention to detail with a focus on process improvement.
• Adaptable and flexible in responding to changing circumstances and priorities.