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My client, one of the worlds leading Property Management companies are currently recruiting for an experienced Operations Coordinator to join thie team based in Fenchurch Street. The ideal company will have worked in a similar position for a minimum of two years and thrive in a busy fast paced environment. You will be responsible for maintaining a positive working relationship with all members of the building and the Property Maintenance team. This is an amazing opportunity to grow and develop within Property Management and to look after one of Londons fantastic buildings in the heart of the city.
Monday to Friday 8.30am to 5.30pm Full time Office Based
25 Days Annual Leave Plus Bank Holidays
Employer Pension Contribution of 7.5%
BUPA Medical and Dental Package
EAP
Life Assurance
Income Protection
Critical Illness Insurance
Travel Insurance
Will Writing
Annual Eyesight Testing
Enhanced Family Leave Pay
Training Schemes
Discounts on Retail, Travel and Entertainment
Main Duties
- Maintaining and supporting management of all aspects of the Building
- Assist in the supervision of the in house teams and contracted Maintenance providers.
- General Operational and Administrative duties
- Charge Management Processes- Reviewing Forecasts and issuing Written Budget reports
- Ensuring all Invoicing is are completed on time
- Ensure any communication received regarding the property services is dealt with in a timely and efficient manner
- Assisting with Tender and colation Processes of Service Contracts
- Maintain expenditure records
- Supporting the management of soft service contracts including, cleaning, security, Helpdesk, reception, mail room, landscaping, pest control and waste management services.
- Help to carry our Building inspections to ensure standards are being met
- Reporting deficiencies observed and ensuring they are fixed within a timely manner
- Managing small repairs and ensuring they are dealt with and within budget
- Ensuring that the Front of House is always professional and maintained to the highest posssibe standard,
- Assisting with Audits and giving recommendations for building improvements
- Maintain the compliance systems and book in and coordinate upcoming inspections
- Maintain clear records of actions arising from statutory inspections and audits, record works undertaken to address these using the online compliance system.
- Provide regular reports on statutory compliance.
- Work closely with the management to coordinate training course bookings for all members of the team
- Coordinate disruptive task communications ensuring occupiers receive clear, concise and timely notifications.
- Actively participate in the planning, implementation, monitoring and reporting of sustainability and corporate social responsibility initiatives.
- Manage and participate in the corporate and marketing events for the property.
