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Our client is currently looking for an ongoing Temporary Facilities Manager to support the Estate Manager in West London.
Hours: Monday to Friday, 9am - 5pm
Main Duties:
- Ensure that Health & Safety, emergency procedures and safe working practices are established, maintained and conform to current legislation, ensuring occupiers and staff are provided with a safe environment in which to conduct their core business activities.
- To organise access arrangements between external contractors and operation teams to ensure works are carried out at suitable times to minimize any impact on operations.
- Task and monitor duties of estate-based staff to ensure that planned and reactive work and service levels are met.
- Liaise with contractors regarding planned, reactive repairs and maintenance requests.
- To support the senior management with the planning and oversight of planned preventive and cyclical maintenance programs for all buildings.
- Ensure that correspondence, emails and telephone calls are responded to within the timescales required.
- To assist with the preparation of annual budgets and management accounts, and to address priority maintenance and conservation issues.
- To ensure works are completed in accordance with proper workmanship and materials and these are signed off. On completion of the works, to manage the authorisation of invoices and the payment of contractors.
- To review permit applications ensuring all relevant sections are completed as per Risk Assessments and Methods Statements.
- To ensure the in-house resources to complete a speedy and cost-effective response to a full range of day-to-day repairs issues and compliance including M&E, lifts, heating and water.
- To perform weekly fire alarm tests of the main building and subsidiary buildings, and biannual fire evacuation drills of the main building.
- To perform daily, weekly and monthly H&S checks of the buildings, dependent on frequency of usage and activities taking place Facilities Management, events and security.
- To complete the tracking and processing of service invoices and the production of management accounts
- To assume lead responsibility for the management of the organisation's day-to-day and planned maintenance repair budgets.
- To respond to out-of-hours emergencies, including attending the site and resourcing staff and contractors as required.
- To be flexible with working hours, including some evenings and weekends.
Person specification:
- Knowledge of building construction and contractor management.
- Relevant Health and safety degree or recognized qualification e.g., RICS, CIOB,IWFM.
- Minimum of 2 years experience in building management, Mechanical & Electrical maintenance services and commitment to collaborative working across professional disciplines. Experience in managing the performance of external contractors and Service Level Agreements in contracts.
- Financial management skills and commitment to achieving value-for-money services across all areas of responsibility.
- Able to work flexibly including some weekends and responding to out-of-hours emergencies
