Reception and Facilities Coordinator

Job Title: Facilities Coordinator
Location: Central London
Salary: 35,000
Working Hours: Monday to Friday

We are seeking a proactive and highly organised Receptionsit/Facilities Coordinator to join our team in Central London. The successful candidate will be responsible for ensuring the smooth operation of our facilities, supporting reception, daily operations, and maintaining a safe and efficient working environment. This role is perfect for someone with strong problem-solving skills and a keen eye for detail.

• Act as the first point of contact for all facilities-related queries and issues.
• Oversee maintenance and repairs, liaising with contractors and service providers to ensure timely resolution.
• Coordinate office supplies, equipment, and space management to support business needs.
• Ensure compliance with health and safety regulations, carrying out risk assessments and implementing necessary procedures.
• Assist in the management of security, cleaning, and other essential office services.
• Support sustainability initiatives and drive improvements in energy efficiency and waste management.
• Maintain records and documentation related to building management, inspections, and compliance.
• Assist with office moves to accommodate business growth and changes.
• Handle incoming and outgoing deliveries, post, and general logistics support.
• Work closely with internal stakeholders to ensure facilities operations align with company needs.
• Support Internal Moves: Assist in managing logistics for internal office moves, ensuring minimal disruption and efficient transitions.
• User Communication: Help establish effective communication with users regarding their requests, ensuring clear and appropriate expectations are set.
• Facilities Inspections: Participate in daily inspections to ensure facilities are clean, operational, and meet company standards.
• Issue Resolution: Assist in resolving administrative, facilities, and janitorial requests promptly and thoroughly.
• Knowledge Development: Develop an understanding of client work processes, workplace culture, and policies to better support the facilities team.
• Reception and Amenities Support: Aid in managing reception services, pantry items, and other amenity services, under the guidance of the senior coordinator.
• Event Assistance: Support the planning and execution of events, ensuring all logistical aspects are covered.
• Vendor Coordination: Assist with managing relationships with third-party vendors and external suppliers/contractors.
• Safety Coordination: Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.
• Facilities Support: Assist with all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

• Previous experience in a Corporate reception or Facilities Coordinator or similar role.
• Strong understanding of health & safety and building management procedures.
• Excellent organisational and time-management skills.
• Ability to liaise effectively with suppliers, contractors, and internal teams.
• Knowledge of facilities management systems and processes.
• Proficiency in Microsoft Office and other relevant software.
• A proactive approach to problem-solving and the ability to work independently.
• Strong verbal and written communication skills.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.