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My client a City US law firm are currently looking for a Collections Assistant to join their busy team.Â
We are seeking a Collections Coordinator to join our dynamic team. This role is crucial for maintaining efficient accounts receivable operations and ensuring the timely collection of payments within a legal environment. The ideal candidate will have a strong background in legal billing, VAT, disbursements, and collections, and will be adept at managing multiple priorities in a fast-paced setting.
Day-to-day of the role:- Establish and maintain relationships to quickly gain knowledge about clients and departmental matters.
- Assist the Senior Collections Coordinator in providing a comprehensive AR and collections function for the firm.
- Generate timely reports for Partners and Clients regarding outstanding invoices.
- Conduct regular reviews of AR comments to ensure they reflect the current status.
- Participate in meetings with Billers, Partners, and fee earners to discuss AR and determine the most appropriate actions.
- Assist with the e-billing and delivery of invoices.
- Ensure the timely delivery and payment of bills.
- Manage transfers of time/costs and write-offs.
- Produce credit notes as necessary.
- Regularly analyse client/matter information concerning archiving.
- Keep Partners and fee earners informed about outstanding matters and invoices.
- Minimum of two years' experience in a legal environment, with exposure to billing, VAT, disbursements, and collections.
- Knowledge of Solicitors Accounts Rules.
- Experience with billing and collecting in foreign currencies.
- Proficiency in Microsoft Office, especially Excel.
- Experience using Elite 3E.
- Excellent organisational and writing skills.
- Ability to multitask, prioritise, and efficiently manage time.
- Attention to detail and accuracy.
- Ability to thrive in a high-pressure, fast-paced environment.
- Flexibility to adapt to varying work situations and demands.
- Availability to work additional hours as needed.
The role is 4 days in office with Friday working from home.Â
The company have such competitive benefits such as 8% pension, paid overtime, free meals etc.Â
