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Location: Broadgate, London
Salary: £35-40K per annum
Contract: 12-month FTC
Benefits: 9.5% pension and a suite of amazing benefits
THE ROLE
Assist the property & engineering manager in the execution and delivery of all services pertaining to the operational management of the property. Act as deputy to the property manager and provide full secretarial, clerical, and administrative support to the property management team (including the engineering team). Contribute to the safety and wellbeing of all users of the building/ estate.
WHAT YOU’LL DO
- Support the property & engineering managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.
- With assistance from the property and engineering managers ensure and update records of compliance with all be operational processes and procedures.
- Assist the property & engineering managers in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget.
- Support the property & engineering managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the property manager to take control of any emergency situations and execute evacuation plans.
- Support the property & engineering managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety.
- Support the property & engineering managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.
- Assist the property & engineering managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines.
- Assist with the tracking and processing of service invoices and the production of management accounts.
- Manage the computerised building concept ppm/help desk facility:
- Setting up and editing of buildings & locations
- Inserting & editing instruction sets
- Inserting & editing of resources for buildings
- Inserting & editing of asset registers for new & existing plants and equipment
- Adding & editing of ppm’s: amending dates, adding new instructions etc
- Checking of outstanding tasks
- Generate reports
- Arrange with the appointed contractor the design and implementation of landscaping/decorative planting over the Christmas period.
- Other duties as directed
- Take ownership of the organisation's vision and values ensuring that they are fully integrated in to all the building's services.
ABOUT YOU
- Strong administration skills
- Health & safety
- Budget management
- Specification and contract management
- Helpdesk system experience
- Basic IT skills
