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Our client is looking to hire for a temporary Property Assistant to cover in the interim on a luxury high end residential building based in SW London.
This would be a 6 month fixed term contract, with the potential to go permanent full time for the right candidate.
Hours: Monday - Friday, 8am to 4pm or 9am to 5pm
Salary: £32,000 - £35,000 pro rata
Duties:
- To provide a high level of management and administration support to the Estate Manager.
- To be a part of the on-site management team in charge of maintaining the policies, company rules and to provide consistent quality work.
- To assist with raising PO's and works orders for contractors invoicing.
- Update the building noticeboards as required.
- Assist the Development Manager in writing and circulating monthly resident's newsletters.
- To assist in managing on-site Concierge teams annual leave and sickness, updating rotas accordingly and taking charge of arranging appropriate cover when required to ensure there is consistency across the team.
- To know, understand and demonstrate the principles of the managing agent.
- Assist where necessary with any other reasonable tasks or duties when assigned by the Estate Manager.
- To help to create a 'can do, will do, with pleasure' culture within all aspects of the team.
- Assisting with all aspects of property management as directed by the Estate Manager.
- Any other office related tasks including photocopying, post, registered mail.
- To adhere to the Landlord & Tenant Act and work within the approved budgetary constraints as directed by Estate Management.
- To pro-actively solve problems and recommend changes to make improvements.
- Produce reports for the team as directed by the Manager.
- Ordering stationery and cleaning supplies as necessary in liaison with Estate Manager.
- Prioritise work to ensure that deadlines and targets are met within the appropriate time scales.
- Update, amend, maintain & manage the main database of information for the estate.
- Deal with telephone enquiries together with any associated follow-up.
- Deal with email correspondence and replies as necessary, keeping team updated with current issues.
- Meeting and greeting clients, residents & contractors as required.
- Deal with all written correspondence on behalf of the team as required.
- Maintain filing systems both electronic & paper associated with the property management team.
Requirements:
- 2 years experience working within an administration background, preferably within luxury residential, property or hotels
- Strong IT Skills, Microsoft Word and Excel
- Fantastic communication skills, both written and oral
- Meticulous attention to detail with a focused work ethic
- Able to handle confidential and sensitive information, dealing with issues and queries with utmost professionalism
