Team Assistant

A leading property business specialising in property acquisitions and investments, committed to delivering exceptional service and results, is recruiting. They are looking to expand the acquisitions team and are seeking a highly motivated and organised Team Assistant to support the sales progression process.As a Team Assistant, you will be working closely alongside one of the Founders of the business. You will provide administrative support for the Acquisitions team. You will play a vital role in ensuring smooth sales progression, from initial inquiry to completion while maintaining effective communication with clients, solicitors, and other stakeholders.Role overview:

• Job title: Team Assistant
• Location: West Hampstead, London.
• Salary: £35,000 - £40,000 per annum, depending on experience.
• Hours: Full-time (9:30 - 6:00 Monday to Thursday and 9:30 - 5:00 on Fridays).

Key Responsibilities of the Team Assistant:

• Assist in managing and tracking the sales process of property acquisitions.
• Liaise with sellers, solicitors, surveyors, and other key stakeholders to ensure smooth transaction flow.
• Monitor the status of property deals and update the internal system regularly.
• Prepare, review, and track documents and reports related to sales and acquisitions.
• Maintain accurate records of communication and progress with stakeholders.
• Alongside the Founder act as the main point of contact for clients and external parties involved in the sales process.
• Provide regular updates to clients regarding the status of their transactions.
• Maintain an organised filing system for contracts, agreements, and other documentation.
• Prepare contracts, agreements, and relevant legal documents in collaboration with the legal team.
• Coordinate and arrange property viewings, surveys, and inspections as required.
• Perform general office tasks including managing calendars, scheduling meetings, and taking meeting minutes.
• Work closely with the Founder and Acquisition Managers to ensure seamless sales progression.
• Provide ad-hoc support for the wider acquisitions team when required.
• Suggest improvements to streamline sales progression processes and enhance team performance.
• Contribute to team meetings and provide insights into the sales workflow.

Required Skills and Qualifications:

• Previous administrative or assistant experience in a property sales or acquisitions environment is essential.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle multiple tasks and priorities effectively.
• Strong interpersonal skills and ability to work in a team environment.
• Proactive, enthusiastic, and self-motivated with a willingness to learn.
• Problem-solving mindset with the ability to handle challenges.
• Excellent time-management skills and ability to meet deadlines.
• Professional, with a customer-centric approach and strong business acumen.

If you’re interested in the Team Assistant position and you possess the required skill set, then apply now. Should you have any further questions contact Emma Conway at Collins Property Recruitment.Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them!