Events and Facilities Officer

Gordon Yates Limited

Posted a month ago, valid for 3 days

London, Greater London EC1R 0WX

£19 - £20 per hour

Part Time

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Events Experience
Facilities Experience

Events and Facilities Officer Our client is seeking an Events and Facilities Officer start asap on a temp basis for 9 Months; The role is Office based £19-20 Per Hour; Who will you be working for?Our Client is an innovative healthcare organisation located in the City of London.Location is Tower Hill Your responsibilities will include:To provide administrative support to the Events and Facilities Manager, in particular reference to responding to event requests, providing information to ensure events consistency.Events administration

Daily monitoring of both Events inboxes for both internal and external enquiries
Daily monitoring of Headbox leadfeed and booking in external clients alongside the Events and Facilities Manager
Maintain the events CRM database
Respond to all queries by providing the required information and updating the Events and Facilities Manager
Provide monthly reports, detailing merchandise sales and stock lists as well as status of monthly internal and external events, invoicing levels.

Facilities administration

Monitor the Facilities inbox and action requests for any maintenance tasks, stationery enquires and merchandise requests
Maintain the PPM (planned preventative maintenance) schedule, by booking in contractors as and when required
Call in reactive maintenance requests, as required
Work with the wider team to overhaul and maintain the Facilities section of the College intranet
Compile monthly Facilities updates to be uploaded to the College intranet
Upkeep of all facilities documentation in collaboration with the Archive and Records Manager

What you will need:

Excellent administrative skills and proven administration experience in a busy, customer-focused environment
Experience of working in a Facilities/Estates environment
Excellent interpersonal and communication skills
Experience of administering and organising events and workshops
Experience of working with Health & Safety rules and regulations
Excellent written communication for correspondence

Events and Facilities Officer

Senior Event Manager

Event Manager

Event Manager