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- MD level support, with wider support to the EMEA team including Analysts, Associates and VPs
- Diary and calendar management
- Coordinating and scheduling meetings and conference calls across multiple time zones
- Coordinating travel arrangements for the team including visa applications, international flights and accommodation bookings
- Expense management and preparation in Concur
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal / external meetings and VCs across multiple locations
- Updating and maintaining internal office systems
- Booking events
- Working with the other Assistants to help onboard new hires
- Taking on ad hoc tasks whilst maintaining workflow
- Providing phone / holiday coverage
- Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
- Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
- Professional, positive, can-do attitude to work
- Strong communication, excellent telephone manner
- Ability to be proactive, use initiative and multi-task, as well as prioritise
- Team player with experience of working in a large team with strong interpersonal and organizational skills
- High level of discretion/confidentiality when handling sensitive and confidential information
- Ability to work with different time zones including the Americas, EMEA and Asia
