Executive Assistant - Investor Relations

EA- Investor Relations

Our client, a dynamic and fast-growing investment firm, is seeking a motivated and proactive Executive Assistant to join their team in London. In this role you will provide essential support to the Investor Relations and Operations functions. This is a fantastic opportunity for an assistant looking for a challenging and varied role within the investment industry.

JOB TITLE: Team Assistant

COMPANY: Venture Capital

CONTRACT: Permanent

OPERATIONS duties:

• Manage diary and travel arrangements for senior team members.
• Coordinate with outsourced travel providers.
• Handle expense claims
• Schedule meetings for other team members.
• Coordinate internal and external group meetings, including filing related to the investment process.
• Organise staff events and entertainment.
• Handle inbound phone calls, post, and stationery ordering.
• Maintain a good relationship with office management and oversee office space and IT issues.
• Manage office-related projects.
• Arrange office lunches and oversee visitor management.

INVESTOR RELATIONS duties:

• Manage the diary of the Investor Relations team, scheduling and prioritising investor meetings and ensuring timely follow-up.
• Support the fundraising team with investor outreach activities, including conferences and events.
• Maintain the CRM system, ensuring accurate and up-to-date information is recorded.
• Assist with updating marketing collateral and preparing presentations.
• Provide support in answering due diligence requests.
• Help maintain an accurate dataroom.
• Follow up with investors regarding capital calls, distributions, and other notices.
• Assist in the planning and organisation of investor events, including the Annual General Meeting and dinners.

CANDIDATE REQUIREMENTS:

• Ability to efficiently schedule meetings across different time zones using electronic diaries.
• Positive attitude and flexibility to adapt to changing priorities.
• Strong personality with a friendly and approachable demeanour.
• Familiarity with Microsoft Office products, particularly Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to prioritise effectively.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.