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Our client a leading a leading independent financial Services Company based in Central London is recruiting an Executive Assistant to join the established team.
The ideal candidate will be a Senior Executive Assistant with excellent team management capabilities, including the management of a small team of direct reports including Office managers, PA’s and support personnel.
The purpose of the Executive Support Manager role is to directly support the CEO and Operations Manager, and manage a team of executive assistants, and support personnel.
The role is fully based onsite at our client’s Central London office.
Key Responsibilities:
Executive Support:
- Provide high-level administrative support to the CEO and Operations Manager.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Oversee the planning and booking of all travel arrangements for the CEO, including flights, accommodation, and chauffeurs.
- Prepare and amend documents/ correspondence, communications, presentations and other documents for the CEO.
- Facilitate communication and ensure follow-up on action items for the Executive Team.
- Provide weekly team reports to the Operations Manager, summarising key achievements, challenges and upcoming priorities.
- Oversee the scheduling and coordination of private drivers for the CEO
Team Management
- Lead and manage the Executive Assistant team, providing guidance, support and professional development opportunities.
- Oversee the distribution of tasks and ensure timely completion of all administrative tasks.
- Implement and maintain efficient office systems that will help support the Executive Team.
- Monitor the performance of the Team and provide constructive feedback to team members.
Role Requirements:
- Proven experience in a similar role.
- Experience in a similar role
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal skills.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively within a team.
- Proficiency in MS Office packages.
- Self-motivated with the ability to problem solve effectively.
- Excellent Attention to detail.
- Strong proficiency in business administration and confidentiality.
- Strong leadership and team management abilities.
- A minimum of 3 year of EA experience within Financial Services is preferable.
