Executive Assistant

Reed

Posted 5 days ago, valid for 20 days

London, Greater London EC1R 0WX

£21.87 per hour

Part Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Executive Assistant to Chief Executive & Chair

Annual Salary: £21.87 per hour PAYE
Location: St Pancras, London
Job Type: Full-time, Temporary (4-6 months)
Start Date: Early December

Join one of the world’s great libraries as an Executive Assistant, providing high-quality administrative support to the Chief Executive and Board Chair. This temporary position is an excellent opportunity for an experienced individual to contribute to the effective management of our executive offices.

Day-to-day of the role:

Provide administrative support to the Chief Executive and Board Chair, ensuring efficient day-to-day operation of the office.
Research, prepare, and coordinate briefings and reports for meetings.
Manage the CEO’s budget in collaboration with the Head of Governance, ensuring compliance with budget and policy for expenditures.
Line manage the Administrative Support Officer, delegating tasks and supervising as appropriate.
Screen, prioritise, and handle communications via telephone, post, and email.
Liaise with other Business Support Officers and Assistants across the Library to maintain high standards of service.

Required Skills & Qualifications:

Substantial experience as a personal assistant at a senior level in a large, high-profile organisation.
Strong research and briefing skills, particularly on governmental issues.
Experience in managing complaints using specific published policies.
Proven management and supervision experience of direct support staff.
Excellent diary management and organisational skills, with the ability to work under pressure to meet deadlines.
Experience working with very senior officials, including Ministers and Permanent Secretaries.
Excellent interpersonal skills, with the ability to communicate effectively at all levels.
High standard of written and spoken English for drafting correspondence and documentation.
Ability to handle sensitive and confidential information with discretion.

Benefits:

Competitive hourly rate.
Opportunity to work in a prestigious, intellectually stimulating environment.
Exposure to unique cultural and historical collections.

To apply for the Executive Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.