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Executive assistant
Executive Assistant

Executive Assistant

Tyler Griffen Recruitment

Posted a day ago, valid for 22 days

London, Greater London EC1R 0WX

£36,000 - £43,200 per annum

Full Time

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Sonic Summary

The position is for an Executive Assistant to the Director located in the West End, London, offering a salary of £45,000 per annum.
The role requires senior-level EA/PA experience, particularly in global travel coordination, and a background in fundraising or business development.
The successful candidate will provide high-level diary, travel, and administrative support to the Executive Director and a team of approximately 30 staff.
This full-time, permanent position allows for a flexible work arrangement of four days in the office and one day working from home.
Benefits include 30 days of holiday plus bank holidays, and the organization promotes a friendly, hardworking, and collaborative culture.

Executive Assistant to Director:

Location: West End, London
Salary: 45k per annum
Benefits: 30 days holiday + bank holidays
Industry: Not-for-profit, global think tank
Flexible: 4 days office-based, with 1 day working from home
Culture: Friendly, hardworking, collaborative
Type: Full-time, Permanent

Exceptional EA required to support a busy Executive Director within a large, global not-for-profit in the heart of the West End. Providing EA support to the Director and wider team of approximately 30 staff, the Director travels often, connecting with high-profile philanthropic donors and foundations globally. The EA will provide high-level diary, travel and administrative support, and work closely with a collaborative team of EAs within the business to organise in-house meetings and company/social events.

EA Responsibilities

Diary Management: Coordinate complex schedules, appointments, and calls across multiple time zones.
Global Travel Support: Handle visas, itineraries, accommodations.
Meetings & Events: Arrange logistics, prepare agendas, track action items, and take minutes.
Team Coordination: Administrative support and team events.
Stakeholder Management: Liaise with internal and external stakeholders, maintaining strong relationships and confidentiality.
Document Preparation: Edit reports, presentations, and other materials. Draft and edit
Expense Management: Oversee claims and approvals. Track spend and assist with forecasting.
Research Support: Prepare briefings and collect data on prospects.
General Admin Support: Maintain CRM and filing systems, manage gifts and entertainment records, and assist the wider team, including EA cover when needed.

EA Specification

Senior-level EA/PA experience, including global travel coordination.
Experience in fundraising or business development.
Proficiency in Microsoft Office, communication, and organisational skills.
Able to liaise with high-profile stakeholders.
Discretion, adaptability, and teamwork in a fast-paced environment.
Interest in current affairs
Proactive team player with positive attitude

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