Executive Assistant - Fixed term contract - 12 months

Hybrid working, 09:30-17:30

Wise May are looking for a Legal EA to join our client, a personable and progressive law firm based in the City. This is a great opportunity to join the friendly team who reward hard work.

Duties to include:• Using initiative to support with the smooth running of their department’s administration, including organising departmental meetings, appraisal review meetings• Using initiative to plan HoD’s time to include being proactive and thinking ahead in line with the competing demands of the HoD• Highly proactive and efficient diary management, including the organisation of internal and external meetings; conferences; client lunches and social events; travel and logistics for diary commitments (UK and overseas) • Highly proactive and efficient email management of inbox, including reviewing of all emails, highlighting of important emails, filing and deleting of emails • Preparation of documents and reports for all management, departmental and other relevant meetings, including the collation and distribution of agendas, reports and minutes, tracking actions to chase as appropriate to ensure movement / completion • Client matter administration, including client on-boarding; AML processes; creation of client engagement agreements • Highly proactive and efficient assistance with the billing process • Assist with personal adhoc admin support, e.g. diary, travel, logistic

Skills

Trustworthy and able to handle confidential information / sensitive situations discreetly
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
Knowledge of law firm financial systems and billing arrangements
Accurate typing speed of at least 60 words per minute
Excellent telephone manner and competent knowledge of telephone system
Excellent communication, organisational and team skills, unflappable
Excellent attention to detail
Flexible and dependable, able to take the initiative
Able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect and trust with others
Have a positive attitude to daily tasks and have a solutions focussed working method
Good team player, one able to understand and live the core values of the firm

Benefits:

Discretionary bonus scheme
Well being Wednesdays
Sports and Social clubs
Volunteering days
Subsidised restaurant on site
25 days annual leave
Life insurance
Law Care
Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay .