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Executive Assistant in Private Equity

Crone Corkill
Posted 13 hours ago, valid for a month
Location

London, Greater London EC1R 0WX

Salary

£36,000 - £43,200 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The Executive Assistant position is located in London, UK, within a leading private equity firm.
  • Candidates should have 5-8 years of experience in executive support roles, preferably in private equity or investment banking.
  • Key responsibilities include managing complex schedules, coordinating travel, and acting as a communication liaison for senior executives.
  • The role requires advanced skills in MS Office and experience with expense reporting tools, with a focus on confidentiality and discretion.
  • A competitive salary package, including bonuses and benefits, is offered to support professional development.

Job Title: Executive AssistantLocation: London, UKIndustry: Private Equity

Overview

Our client is a leading private equity firm seeking an Executive Assistant to support senior investment professionals, including Partners and Managing Directors, within our fast-paced and global environment. The successful candidate will play a pivotal role in ensuring operational efficiency and enhancing team productivity by managing complex schedules, coordinating travel, and serving as a primary communication liaison.

Key Responsibilities

  • Schedule Management: Handle extensive, complex scheduling for multiple senior executives, managing both professional and personal commitments across international time zones.
  • Travel Coordination: Organise detailed travel itineraries, including flights, accommodations, and ground transportation, ensuring seamless travel experiences with contingencies for last-minute changes.
  • Communication & Gatekeeping: Act as the gatekeeper for executive communications, screening calls, emails, and requests while prioritising critical matters and managing confidential information.
  • Meeting Preparation: Prepare executives for internal and external meetings by compiling necessary documentation, creating presentations, and coordinating with stakeholders to ensure all materials are available in advance.
  • Expense Reporting: Manage monthly expense reporting and reconciliation using platforms such as Concur, adhering to firm policies and timelines.
  • Data & Document Management: Maintain databases for contacts, deal sources, and industry research while assisting with filing and organisation of physical and digital documents.
  • Support Deal Flow: Aid in deal-related tasks by tracking leads, maintaining records, and collaborating with portfolio companies on meeting logistics and information flow.
  • Event Coordination: Arrange logistics for firm events, including annual conferences, client meetings, and investor gatherings, ensuring smooth operations.
  • Additional Support: Provide flexible, after-hours support when executives are traveling or during critical projects, ensuring all needs are met for continued business productivity.

Qualifications and Skills

  • Experience: At least 5-8 years of Executive Assistant experience within private equity, investment banking, or professional services.
  • Technical Proficiency: Advanced skills in MS Office Suite (Outlook, PowerPoint, Excel), familiarity with Zoom, and experience with expense reporting tools such as Concur.
  • Communication Skills: Exceptional written and verbal communication abilities, with a professional demeanour suited to high-stakes client interactions.
  • Organisational Skills: Strong attention to detail, ability to manage competing priorities effectively, and an autonomous work style.
  • Problem-Solving Orientation: Proactive with a solutions-focused approach, anticipating needs and ensuring executives can focus on strategic initiatives.
  • Confidentiality and Discretion: Demonstrated ability to handle sensitive information with integrity and professionalism.

Compensation and Benefits

As an Executive Assistant in this Private Equity firm, they offer a competitive compensation package, including bonuses and comprehensive benefits, and are committed to supporting professional development and a collaborative work culture.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.