Executive Assistant to UHNWI Principle

Executive Assistant to UHNW Principal with Family Office Background

Location: London-based (flexible, with international travel)Type: Full-time, Permanent

About the OrganisationOur client is a London-based investor with a diverse portfolio of businesses and investments. Established in 2021 as a family office, it has evolved into a dynamic group with multiple internal ventures across Europe.

The principal is a highly active and hands-on entrepreneur who is deeply involved in the day-to-day operations of their ventures. With a team of 180 people across several countries, the organisation thrives on creativity, ambition, and a fast-paced approach to growth.

This role requires an experienced Executive Assistant who can seamlessly support the principal across professional and personal matters, acting as a trusted partner in managing their complex, high-profile lifestyle, travel with them 50% of the time and offer support with their portfolio accounts.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the principal, including managing a dynamic calendar, scheduling meetings, and coordinating travel (domestic and international).
• Act as the primary point of contact between the principal and internal/external stakeholders.
• Anticipate needs and proactively address challenges to ensure seamless day-to-day operations.

Personal Assistance

• Manage household operations, travel logistics, and personal commitments for the principal and their family.
• Coordinate with household staff and external service providers across multiple residences in London, Italy, and Spain (languages are a bonus)
• Handle confidential matters such as personal investments, medical appointments, and private documentation with discretion and professionalism.

Travel Management

• Arrange complex travel itineraries, often on short notice, including flights, accommodations, and ground transportation.
• Accompany the principal on international trips as needed to provide hands-on support.

Cross-functional Collaboration

• Work closely with the principal's executive team, ensuring smooth communication and alignment across business and personal priorities.
• Act as a liaison with the broader organisation and Executive team, ensuring efficiency and minimising disruptions.

What We're Looking For

We are seeking a highly experienced Executive Assistant to UHNWI who thrives in a fast-paced, high-pressure environment. The ideal candidate will have:

• Extensive experience: Proven track record supporting C-suite executives or UHNW individuals, ideally within a family office or entrepreneurial setting.
• Adaptability: Ability to handle a diverse range of tasks across business, personal, and family-related matters.
• Confidentiality: Exceptional discretion in managing highly sensitive and private information.
• Exceptional organisation: Strong skills in time management, multitasking, and prioritisation.
• Low ego and high collaboration: A team player who can navigate complex dynamics with ease and professionalism.
• Travel flexibility: Willingness to travel internationally as required (approximately 50% of the time).
• Cultural awareness: Familiarity with European and North American business practices, with fluency in English (additional European languages are a bonus).

Role Specifics

• Location: London-based with frequent travel to Italy, Spain, and other locations.
• Working Pattern: Flexible, with a general expectation of 3-4 days per week in the London office.
• Start Date:
• Salary: £80-100k DOE

Why Join

This is a unique opportunity to work closely with a highly dynamic, well-respected principal and play a pivotal role in supporting their ventures and lifestyle. You'll join a growing organisation where no two days are the same, offering a chance to make a real impact while working at the highest level.