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The Skills You'll Need: Japanese, secretary
Hybrid 3 days in the office and 2 days WFH
Temp ongoing
Start: ASAP
Working hours: 35 hours/wk
Secretary and Business Assistant - What You'll be Doing:
Team Secretary 60%
- Managing the diary and schedules, arranging the schedules for meetings/conferences and business trips. Preparation for business trips, including the booking of flights, hotels and cars, if required.
- Making arrangements for entertainments, gifts and transportation for customers.
- Translating documents from English into Japanese and vice versa.
- Dealing with general affairs, which may include settling expense claims and internal expenses.
- Processing monthly reports, updating monthly management meetings and responsible for all other reporting documentation.
Business Assistant 40%
- Building up data base of customer information as a quick and easy access for customer profile.
- Creating spreadsheets and recording management expenses i.e. plan/actual expenses for previous fiscal year.
Secretary and Business Assistant - The Skills You'll Need to Succeed:
- Good communication skills in Japanese and English (verbal, listening and written)
- Preliminary secretarial experience, including looking after mid-level to senior managers.
- Advanced MS Office including Excel (preferable advanced level), SAP experience preferable.
- Ability to manage shifting priorities within strict timeframes and work under pressure.
- Experience of working within a multinational trading environment may be preferable.
Please follow us on Linkedin: people-first-team-japan
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
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