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PA to Marketing Director - FTC June 2025

Crone Corkill
Posted a day ago, valid for 16 days
Location

London, Greater London EC1R 0WX

Salary

£36,000 - £43,200 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The role requires a high-level administrative assistant to support the head of the Marketing and Communications department, with a focus on managing complex schedules and providing marketing support.
  • Candidates should have prior experience in a high-level administrative or personal assistant role, ideally in a fast-paced, creative environment.
  • The position demands excellent communication skills, strong organizational abilities, and a commitment to confidentiality and discretion.
  • The salary for this position is competitive and commensurate with experience, though specific figures are not provided.
  • Applicants should possess advanced proficiency in Microsoft Office applications and be able to adapt to changing priorities while managing multiple tasks.

Role PurposeTo provide high-level administrative and personal assistance to the head of a Marketing and Communications department and support the marketing team as needed. This role requires flexibility, proactivity, and the ability to manage complex schedules with quick adjustments as priorities change. A strong commitment to confidentiality and discretion is essential.

Reporting StructureReports to the head of Marketing and Communications.

Key ResponsibilitiesCalendar Management

  • Manage a dynamic schedule, balancing short-term and long-term priorities.
  • Coordinate meetings and events, arrange venues, and dining reservations, and prepare necessary materials.
  • Coordinate occasional international travel.

Inbox Management

  • Closely monitor the email inbox, flagging key messages and preparing daily summaries.
  • Respond to inquiries on behalf of the director where appropriate.

Marketing and Communications Support

  • Assist with significant marketing milestones, such as annual reports, publications, and press releases.
  • Provide support for the marketing team and various activities across the organisation.

Team Representation and Relationship Building

  • Serve as a representative for the marketing and communications team, building positive relationships across the organisation.
  • Maintain awareness of both internal and external stakeholders and consultants.

General Administrative Duties

  • Update campaign calendars, assist with press releases, and handle general administrative tasks.
  • Administer corporate card and cash expenses.
  • Track and submit team gifts and hospitality information.
  • Support the director with budget tracking, coding, and invoice processing.
  • Assist in managing team logistics, such as remote work schedules and leave requests.
  • Distribute daily media monitoring emails.
  • Share updates and success stories via the intranet.
  • Support contract, event license, and NDA documentation as needed.
  • Record meeting notes, including follow-up actions, and distribute them to relevant parties.
  • Book and coordinate with photographers, ensuring permissions are obtained as necessary.

Required Experience and Skills

  • Prior experience in a high-level administrative or PA role.
  • Ideally has worked in a fast-paced, creative setting.
  • Ability to handle multiple tasks, prioritise effectively, and maintain accuracy under pressure.
  • Excellent communication skills at all levels.
  • High level of confidentiality and discretion.
  • Strong organisational skills, with a proactive approach and self-motivation.
  • Professional telephone manner, with a balance of firmness and politeness.
  • Polished and professional appearance.
  • Team-oriented, with the ability to manage workload peaks and adapt to changing priorities.
  • Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.