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Personal Assistant - Financial Markets

Eximius Group
Posted 6 days ago, valid for 17 days
Location

London, Greater London EC2V7NQ, England

Salary

£30,000 - £36,000 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • A Personal Assistant is needed for a niche investment bank to support the head of financial markets and three other directors.
  • The position requires a minimum of 3 years of experience in a similar role and offers a salary of £40,000 to £50,000 per year.
  • Key responsibilities include coordinating meetings, preparing business presentation materials, and managing corporate credit card administration.
  • The role also involves arranging travel, maintaining databases, and processing invoices and expenses in line with the company's policies.
  • Additionally, the assistant will manage administrative projects, maintain security access, and oversee the team leave calendar.

Personal Assistant required for a niche investment bank.

The role will be supporting the head of financial markets and light support for 3 other directors.

General management

Provide day to day support for UK senior leaders, which includes:

  • The coordination of team meetings, including agenda management, minute taking booking meeting rooms, organizing equipment / catering, invoicing support
  • Prepare business presentation materials.
  • Corporate Credit Card administration; credit card utilization by the team to be processed and validated (receipts & policy) within the month following incurrence.
  • Arrange and coordinate travel and accommodation bookings and visa applications (where relevant) for leaders
  • Create and maintain relevant databases, files and spreadsheets as required
  • Produce mandatory and 'ad-hoc’ reporting as required
  • Assist team with queries, requests and action items as required
  • Complete invoice processing, expense reconciliation and approvals in line with expense policy

General Administration:

  • Maintain PeopleHQ and People Directory as required including leave tracking
  • Organise and maintain security and IT access and onboarding for team
  • Manage administrative projects as required
  • Filing and archiving as required
  • Manage team leave calendar
  • Technology purchase orders coordination

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.