Personal Assistant - Financial Markets

Personal Assistant required for a niche investment bank.

The role will be supporting the head of financial markets and light support for 3 other directors.

General management

Provide day to day support for UK senior leaders, which includes:

• The coordination of team meetings, including agenda management, minute taking booking meeting rooms, organizing equipment / catering, invoicing support
• Prepare business presentation materials.
• Corporate Credit Card administration; credit card utilization by the team to be processed and validated (receipts & policy) within the month following incurrence.
• Arrange and coordinate travel and accommodation bookings and visa applications (where relevant) for leaders
• Create and maintain relevant databases, files and spreadsheets as required
• Produce mandatory and 'ad-hoc’ reporting as required
• Assist team with queries, requests and action items as required
• Complete invoice processing, expense reconciliation and approvals in line with expense policy

General Administration:

• Maintain PeopleHQ and People Directory as required including leave tracking
• Organise and maintain security and IT access and onboarding for team
• Manage administrative projects as required
• Filing and archiving as required
• Manage team leave calendar
• Technology purchase orders coordination