Personal Assistant

Personal AssistantLocation: London - EC2Y (near Moorgate)Contract: 3-month day rate contract, Inside IR35Pay Rate: £322.58 per day (via Umbrella PAYE)

An esteemed international banking group is seeking a Personal Assistant to provide exceptional administrative and organisational support to their Chief Information Officer (CIO). This role requires a highly professional individual who can thrive in a fast-paced, confidential environment and manage a variety of tasks to ensure seamless operations for senior executives.

Key Responsibilities:

• Diary Management: Proactively coordinate and manage the CIO's schedule, prioritising key meetings and ensuring all necessary documents are prepared in advance.
• Meeting Coordination: Ensure meetings run on time, with follow-up actions communicated efficiently.
• Communication Liaison: Act as a central point of contact, handling high-level queries and managing sensitive and confidential information.
• Travel Arrangements: Plan and book comprehensive travel itineraries, including flights, hotels, taxis, and visas, for the CIO and senior visitors.
• Committee Support: Serve as a secretariat for committees, managing documentation, distributing papers, and recording minutes and actions.
• Inbox Monitoring: Oversee the CIO's email inbox, ensuring timely responses and that deadlines are met.
• Document Preparation: Collate reports, presentations, and deliverables for high-level meetings such as Board and regulatory engagements.
• Event Coordination: Organise events and schedules for senior leaders and visitors from other global offices.
• Expense Management: Approve travel, expense claims, and leave requests for the department, while managing invoices and expenses.
• Communication Support: Draft team updates, announcements, and emails on behalf of the CIO as needed.
• General Administration: Maintain office supplies and ensure efficient day-to-day operations.

Skills and Experience Required:

• Proven experience as a Personal Assistant to senior executives, ideally within financial services or a similar corporate environment.
• Excellent organisational and time management skills, with a proactive approach to problem-solving.
• Strong attention to detail and ability to manage multiple priorities under tight deadlines.
• Exceptional communication skills, both written and verbal.
• Discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience coordinating complex travel arrangements and working across multiple time zones.

Why Join?This is a fantastic opportunity to work with a leading global banking group, supporting senior executives in a dynamic, professional environment. If you excel in providing high-level administrative support and enjoy working in a role where no two days are the same, this contract could be perfect for you.

Deerfoot Recruitment Solutions Ltd is one of the longest-established independent technology recruitment consultancies in the UK. We are trusted by many leading employers and help individuals secure interesting and fulfilling roles. We will never send your CV anywhere without your authorisation and only after you have seen the complete details of this opportunity.

Each time Deerfoot sends a CV to a recruiting client, we donate £1 to The Born Free Foundation (1070906). Deerfoot is also a climate-action workforce in partnership with Ecologi.

If this role isn't the right fit for you, we have a fantastic candidate referral reward program in place. We offer payouts at both interview and placement milestones. For further details, please visit our website.

Deerfoot Recruitment Solutions Ltd is acting as an Employment Business in relation to this vacancy.