Senior Assistant Company Secretary

A National Law firm is looking for someone with good experience working within a Company Secretarial function. They are looking for a Senior Assistant Company Secretary to join the Company Secretariat team based from one of their Regional offices. Expectations are for you to be based out of one of their many regional offices for a minimum of 1 day a week, and then there will be the need to travel occasionally for key Board meetings to another office. They are a company/team that is very flexible, and have received awards for their employee wellbeing benefits. You will need strong working knowledge of UK company Law.

The role:

As a Senior Assistant Company Secretary, you will be working closely with and supporting the Company Secretary/General Counsel to ensure that the Group make effective and efficient decisions which are compliant with law and regulation.

This is a Group role supporting all Boards, and Board Committees, including the LLP subsidiaries and Executive Directors. This is not a client facing role, it is an in-house role.

Responsibilities:

• Assisting with the Board meetings, including preparing and drafting annual meeting plans, agendas, reports and papers for distribution prior to the meetings, liaising with non-Executives, Executive Directors and executive management and external parties as required, and attending meetings where necessary.
• Providing company secretarial support to Group Committees and subsidiary boards (including SRA and FCA regulated entities) including organising/preparing agendas and papers for and taking minutes (taking into consideration legal and regulatory responsibilities and reporting requirements) at meetings, advising as secretary to the sub-committee and subsidiary boards.
• Supporting the Chairs as required and as needed on regulatory and governance developments and best practice.
• Overseeing the creation and maintenance of schedules and actions of Board and Committee meetings and maintaining rolling agendas.
• Ensuring that statutory records, board and committee minutes are maintained, and liaising with external company secretarial administrators and registrars in relation to filings and group company minutes.
• Undertaking various corporate governance projects as required, including but not limited to, reviews of terms of Reference and Matters Reserved for the Board, oversight of project insider lists, annual reporting requirements.
• Supporting all year end work, including the production of the annual report and notice of AGM, the AGM itself, share grants and exercises, Board and Board committee evaluations and external auditor evaluations.

About You:

• You will be an experienced Assistant Company Secretary who thinks critically, enjoys solving problems and has a working knowledge of UK Company Law and its application in a private limited company.
• You will have demonstrable experience of subsidiary management, meeting support and minute taking.
• You will have the ability to provide a service to C-suite level stakeholders and build lasting relationships.
• You will have a solid background of working in a company secretarial role, with a number of years' experience.
• You will be educated to degree level and/or ICSA qualified (Associate) or previously qualified as a Solicitor.
• You will have experience of working within Professional Services environment, ideally within the legal sector.

Our client is looking for someone able to attend one of their UK offices once a week, with occasional travel for important executive board meetings.

For a confidential chat about this or other roles we are handling, please contact Matt Pollard at

Please note that where a level of preferred experience or qualification is indicated, this is a guideline only and does not preclude applications from candidates with more or less experience.

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