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My client is seeking an experienced Secretary to join them initially on a 3 month temp basis.
There is a strong potential that the role could be extended / made permanent for ther right candidate.
Main duties:
- Transcribing and providing a secretarial service as directed.
- Assist with preparation of documents, briefing papers, reports and presentations
- Maintenance of paper and electronic filing systems and inputting into various databases
- Answering incoming telephone calls in a courteous manner and actioning where appropriate
- Provide documentation and support at meetings
- Outlook diary management as required within the team
- Co-ordination of meetings, provision of relevant documentation for meetings
- Taking dictation, transcribing and providing a secretarial service in the team
- Meet and greet visitors
- Provide general administrative support including arranging meetings, conference and travel arrangements as necessary.
- Provide administrative support for meetings related to policy and political matters- including the preparation of agendas and documentation, circulating documents for all relevant meetings - often to tight timescales.
Required Skills & Qualifications
- Secretarial/typing qualifications are desirable
- Minimum typing speed of 50 wpm
- Proven experience in a secretarial or administrative role within a senior office environment.
- Excellent communication skills, capable of handling sensitive information with discretion and tact.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with database management.
- Effective organisational skills, with the ability to prioritise tasks and manage time efficiently.
- Shorthand skills are advantageous but not essential.
If this soundes like the role for you, please apply now!
Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions.
We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client
