Temporary EA

My client who is a private equity fund manager known for excellence and innovation that manages significant assets, with their senior executives being recognised leaders in the industry are seeking a Team EA / PA to a Team of 10.

Based in offices close to Oxford Circus tube you will be responsible for providing pro-active EA support to 3 MD's, 4 Directors and 3 Associates who work in the underwriting team

As the Executive Assistant, you will play a pivotal role in ensuring our client's senior executive's daily operations run smoothly.

This exciting role involves extensive travel coordination, scheduling, managing personal affairs, and handling a variety of administrative tasks. We're looking for someone who is highly organised, proactive, and capable of managing multiple priorities with ease. Please note, this role requires being on call 24/7, although sensible hours are normally maintained.

• Role: Temporary to permanent EA - you will need to be available with 2 weeks' notice
• Staring as a temp you will work as a temp worker via Office Angels for between 4-6 months before being considered for the role permanently
• Salary: £55,000 per annum - £26.45 per hour whilst temping
• Fully office based - 5 days per week in the office
• Hours - 09.30 - 18.30 each day

Key Responsibilities:

Providing EA support to 3 MD's, 4 Directors and 3 Associates

- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and detailed travel agendas for both domestic and international trips.

- Calendar Management: Maintain and organise the executive's schedule, including coordinating meetings, appointments, and events. Prioritise and manage multiple calendars.

- Personal Assistance: Handle personal tasks such as managing household staff, overseeing personal property, coordinating family events, and other personal errands as needed.

- Expense Management: Track and reconcile expense reports, ensuring accuracy and compliance with company policies. Manage the budget and financial transactions related to executive travel and personal expenses. Process expenses using Concur

- Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, phone calls, and emails with professionalism and discretion.

- Administrative Support: Prepare reports, presentations, and other documents as required. Maintain confidentiality of sensitive information and files. Cover reception duties as needed.

- Event Planning: Organise events, parties, and social functions for both professional and personal occasions.

- Office Management: Oversee printing, binding, managing databases, and filing systems as appropriate. Implement and maintain procedures and administrative systems.

- Errand Running: Run errands to support the executive and the broader team as necessary.

- Project Management: Assist in special projects and initiatives, ensuring timely completion and high-quality results.

- Problem Solving: Proactively address issues and resolve conflicts, ensuring minimal disruption to the executive's schedule and commitments.

- Reception cover - All the EA's cover Reception on occasionally so you will need to be happy with this

Qualifications:

- Experience: Minimum of 4 years of experience as an Executive Assistant, preferably in the financial services or private equity industry.

- Skills:

• Exceptional organisational and time-management skills.
• Strong attention to detail and ability to multitask.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Attributes:

• Proactive and self-motivated.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to travel and adapt to changing schedules.
• Professional demeanour and a high level of integrity.

if you are available immediately please email your CV to:

If you are a proactive and highly organised individual with experience as an Executive Assistant, preferably in the financial services or private equity industry, we would love to hear from you. Apply now to join our client's team and embark on an exciting career journey!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.