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Executive assistant
Temporary Executive Assistant

Temporary Executive Assistant

The Maine Group

Posted 2 days ago, valid for 17 days

London, Greater London EC1R 0WX

Part Time

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Sonic Summary

This temporary Executive Assistant role lasts for 3 months and offers a salary of £28.00 - £31.00 per hour, inclusive of holiday pay.
The position is hybrid, requiring 3 days in the London office and 2 days of homeworking.
The successful candidate will support the Managing Director with various administrative tasks, including diary management, communication, and travel arrangements.
Applicants must have a minimum of 6 years of experience in a similar role and possess excellent communication and organizational skills.
Immediate availability is essential, as the candidate will need to work for the entire duration of the assignment.

Temporary Executive AssistantTemporary Role - 3 Months Roughly£28.00 - £31.00 Per Hour (Inclusive of Holiday Pay)Hybrid - 3 Days London Office, 2 Days Homeworking

This is an exciting opportunity for an Executive Assistant to join a successful advisory firm to work out of their office in London. You will be supporting the Managing Director and will be responsible for the planning, administration, communication, reporting and following up the needs of the Managing Directors.

Please only apply if you are immediately available and can work the whole duration

Duties and responsibilities:

Serve as a point of contact between the MD’s, staff and other key stakeholders.
Coordinate the MD’s diaries, including scheduling meetings, appointments, speaking engagements, and travel.
Keeping the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Monitoring and managing the MD’s emails as requested.
Arranging travel and visas as necessary, providing detailed travel itineraries.
Preparing and submitting MD’s expenses.
Compose and prepare letters relating to routine correspondence for the MD’s.
Taking minutes during meetings and ensuring the MD’s effectively tracks actions assigned to them for timely resolution.
Maintain a database of all MD’s meetings and its action log.
Provide the MD’s with meeting materials, speech copies and other relevant materials in a timely manner before events and meetings.
Maintain the MD’s travel calendar and make travel arrangements when necessary.

Experience Required:

Excellent communication skills, both written and verbal.
Excellent and wide-ranging administrative, planning and organising skills, with the ability to manage and take responsibility for own workload within agreed priorities and deadlines.
Ability to work with information of a sensitive nature, maintain confidentiality at all times.
Attention to detail is essential.
Minimum of 6 years experience in a similar role.
Ability to remain calm under pressure and manage conflicting priorities
Strong Microsoft Skills

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