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Virtual Personal Assistant (10 hours per week)
- Virtual/Remote: Remote (with 1 day per month in London City office)
- Sector: Insurance
- Hours: 10 hours per week
- Salary: £23 - £25 per hour
Highly organised and efficient Virtual PA required to provide remote support to the senior team for 10 hours per week, assisting with a variety of PA, administrative and operational tasks. This is an excellent opportunity for someone with strong communication skills, attention to detail, and a proactive attitude. You will work closely with senior team members to manage their schedules, handle correspondence, and ensure smooth day-to-day operations.
Virtual PA Responsibilities:
- Monitor and manage the inboxes and calendars of key team members ensuring timely responses and scheduling.
- Screen/flag and escalate urgent emails/calls.
- Update task spreadsheets.
- Regular progress meetings with senior management to review priorities and update tasks.
- Maintain project timesheet with meeting times, ensuring accurate billing.
- Attend weekly team update meetings to capture minutes.
- Collate meeting actions, following up on actions with attendees.
- Book meeting rooms and manage meeting scheduling.
- File contracts, NDAs, and documents/reports in shared drive.
- Draft terms and conditions emails.
- Manage inbox and email filing for senior team.
Virtual PA Skills & Experience:
- Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling.
- Experience with the London insurance market is advantageous.
- Excellent attention to detail and organisational skills.
- Strong multi-tasking and prioritisation skills.
- Confidential, professional and approachable.
- Must be available to attend the London City office once per month.
- This role is perfect for someone looking to work with a growing team on a long-term basis.
- Proactive, detail-oriented individual who enjoys providing top-notch support to a busy team.
