Accounts Payable Supervisor

Kenny Recruit are delighted to be recruiting for an AP Supervisor for an aggressively growing property business. The role will provide a good base for a candidate looking to gain or further their experience of working within a finance function in a growing business. The team remains small enough for demonstrated ability to shine and for the right candidate, opportunities will be provided to gain experience in a wider range of functions within the team (if they wish). This role will report in to the Assistant Finance Manager and oversee the Accounts Payable Assistant.

Kenny Recruit have worked with this business for a number of years and made many successful placements. They are an excellent employer who offer progression, security and great benefits!

Pay: £35,000 - £40,000 per annum (dependent on experience) + 10% bonus + benefits Location: Central London (Monday - Thursday in the office, Fridays at home)Working hours: 9:00am - 5:30pm

Supervisor duties:

• Oversee the AP process within the company’s accounting system (Netsuite). Confirm invoicing details and cost codes have been entered correctly and send bills out to the wider business for posting.
• Manage the flow of invoices from point of receipt through to the approval process and payment in a timely manner.
• Confirm supplier invoices have been authorised in accordance with the company policy.
• Review AP dashboard on a frequent basis, identifying areas for focus; including running various data hygiene reports.
• Ensure employment tax related obligations are settled in a timely manner (e.g. PAYE, PSA etc.)
• Manage the AP inbox and build excellent relationships with suppliers and internal departments to resolve any queries on a timely basis.
• Manage internal escalation of queries to ensure that they are dealt with in a timely manner and be the initial escalation point of contact for the wider business.
• Review supplier statement reconciliations on a regular basis.
• Perform weekly bank reconciliations and file statements.

Accounts Payable:

• Set up new supplier accounts on the accounting software, performing the new supplier checks outlined in the company’s process documentation.
• Raise finance department purchase orders for corporate expenses.
• Review and post staff credit card expense claims.
• Prepare intercompany reports and settle outstanding balances in a timely manner.
• Support with the payment run and drawdown payment runs.

Other:

• Manage the utility process, reconciling supplier accounts and working with utility providers and 3rd party management company to ensure bills are verified in a timely manner and any queries or issues promptly dealt with
• Providing ad hoc support to team members.
• Planning, organising and managing own and Accounts Payable Assistant’s workload to ensure your contribution to the company's financial reporting deadlines are achieved in a timely and accurate manner.
• Assisting the finance team in responding to audit queries
• Contribute to ongoing process improvements.
• To support the work of the Accounts Payable Assistant when needed.

Next Steps…

We've been candidates too, so we know how frustrating it is if you don’t hear back from a job application. We’d love to respond to everyone, however given the high volume of responses we receive from the combination of job boards, social media and other sources and despite our best efforts, we simply can’t get back to every application - We know that’s not what you want to hear but we hope you’ll understand?

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