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Management
- Maintain / update Fixed Asset Register
- Prepare monthly management accounts (P&L + B/S) which by default means maintaining accruals/ prepayment schedules.
- Update / maintain works secured
- Provide Business Development Team with works secured by PM team (quarterly) sales to be advised only - not profit.
- Financial activity report
- Prepare annual OH Budget and maintain thereafter.
- Business Insurance - provide Information around Nov time each year to enable him to obtain business insurance renewal.
- Manage / support accounts team
- D&B credit reports
- Year End Prep work & external auditors review, ensure accounts filed on time and corp tax paid on time.
- SAGE Y/E roll forward
HMRC
- VAT returns so currently preparing & submitting. Physically make payments to HMRC on-time (monthly on a/c payments and balancing)
- CIS return (monthly submission to HMRC)
- Confirmation statements - annually
- CITB Annual returns
- Review / determine/ process new starters & s/c new to the business inline with IR35 rules. Issue SDS statements accordingly. Liaise with staff internally & externally to the starter/agency.
Payroll
- Payroll (all aspects) i.e collecting info/setting up/ managing/ processing monthly via SAGE & payments via bank. Issue of P60’S & TAX Y/E on annual basis.
- Timesheets - chase internally from Mgt teams in order to reassign day rates from salaries to site recharge (nominal in sage) along with updating job costing spreadsheet.
- Pension - liaise monthly with external pension advisor to obtain monthly schedule (forming part of payroll). Update with leavers / new joiners etc.
Projects
- Debtor retention - maintain schedule - calculating/ posting values into SAGE & job costing. Follow up internally end of defects periods being dealt with in order to invoice client for 'retention release’.
- Project costings
- CVR reviews. Prep work prior to bi-weekly CVR meetings held on a Monday.
- Maintain S/C retention schedule - calculating/ posting values into SAGE & job costing
Bank
- Bank Reconciliation (including update of cash-flow forecast)
- Manage company cash-flow
- Review weekly payment run, carry out checks on high value payments certs issued by internal cost manager to ensure consistent with CVR. This process highlights issues/discrepancies.
- Credit card - download statements. Upon satisfactory review post transaction into SAGE and update job costing spreadsheet.
- Work in partnership with relationship manager/ relationship exec/ credit controller
