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Our client is a niche global marketing and communications consultancy. They work with founders of fast-growth, entrepreneurial businesses to help them engage international audiences, connect with strategic partners, and drive sustainable growth.
They are seeking a highly organized and responsive Finance & Administration Manager to support the daily operations of their business. The ideal candidate will be flexible, proactive, and comfortable working in a fast-paced, entrepreneurial environment, particularly with SMEs. You will be responsible for handling a variety of operational, financial, and administrative tasks across multiple businesses.
Financial Management:
- Utilize accounting software (Sage Accounting, Xero) to manage bookkeeping, posting journals, bank reconciliations, and VAT returns.
- Prepare monthly P&L and resourcing tables.
- Update quarterly cash flow projections.
- Collaborate with external accountants to prepare year-end documentation.
Operational Support:
- Manage supplier relationships, post and pay invoices, and handle contracts (including insurance).
- Manage client relationships by preparing contractual paperwork, generating invoices, and chasing payments.
- Oversee freelancer agreements and ensure all necessary documentation is in place.
- Coordinate with the payroll agency for employee contracts and processing any changes, expenses, etc.
Reporting:
- Weekly 1:1 call with the CEO to discuss business updates, action points, and potential new business.
- Weekly management team calls to review active clients and progress on new business opportunities.
- Monthly financial and operational reporting, including P&L statements.
- Assist in the preparation of quarterly and annual financial reports.
Personal Financial Management (for CEO):
- Manage invoicing for personal consultancy services.
- Maintain records of investments and personal tax payments.
- Provide personal income information annually for tax computations.
Qualifications:
- Proven experience in a similar operation, ideally within an SME or entrepreneurial environment.
- Qualified Accountant
- Strong organizational skills with the ability to manage multiple priorities.
- Proficiency in accounting software (Sage Accounting and Xero preferred).
- Excellent communication skills, both written and verbal.
- High level of attention to detail and accuracy.
- Ability to work independently, take initiative, and handle confidential information with discretion.
What We Offer:
- Flexible working hours across the week.
- Hybrid working
- Opportunity to work in a dynamic, fast-paced, and entrepreneurial environment.
- Exposure to international markets and diverse business ventures.
