JR248: Bid CoordinatorLocation: London, Paddington Salary: £35,000 - £40,000 Per AnnumOverview:First Military Recruitment are currently seeking a Bid Coordinator on behalf of one of our clients.Our client encourages applications from ex-military personnel however all candidates will be given due consideration.Duties and Responsibilities:

Manage PQQs in-line with the level of experience and complexity of the bid, with support where required from team members.
Ensure compliance with the work winning processes and procedures to manage submissions and bid-related information.
Support briefings and progress meetings keeping auditable records of actions agreed for each bid.
Initiate/produce non-technical written responses for submissions including references, case studies, CVs and project experience.
Support contributors with content development and responses by assessing whether the questions are being answered.
Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
Provide feedback to the Head of Submissions and Bid Managers of progress with the coordination and collation of information.
Create the final publication and with the team, ensure the bid is delivered to the Client on time.
Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via hard copy or electronic portal.
Maintain Document Management System ensuring a complete record of the submission is maintained for future review or scrutiny.
Support administration with document controlling duties.
Assist with Knowledge Management.
Any other duties consistent with your status and seniority, as necessary to meet the needs of the Business

Skills and Qualifications:

Over two years’ experience in working in a bidding or similar environment. Managing deadlines and workload.
Strong administration skills, be naturally organised with good attention to detail and the ability to multi-task.
Must demonstrate previous experience of working within the bidding or similar process.
Creating and handling graphic images for inclusion in submission documents which will require experience in working with appropriate software packages e.g., Microsoft packages, Adobe, etc.
IT literacy and confidence. Experience of MS Office software, in particular Word.
Excellent communication skills and the ability to build strong relationships internally and externally.
The ability to work within multi-disciplined teams. This requires continual communication with the departments and organisational skills to ensure the level of support provided meets the Bid requirements.
Must be able to demonstrate how they develop relationships at a number of levels in order to work together to achieve both the project and Company’s goals.
Must have the ability to listen, observe and interpret words, behaviours and actions of others and respond constructively.
Demonstrate how they maintain a clear focus and determination to complete the work that has been allocated, liaise with colleagues to meet deadlines and seek ways to help others to maximise their achievement.
Ability to work collaboratively, setting and acting upon clear and realistic goals and objectives.
Must demonstrate the ability to use own initiative, question assumptions and learn from and share experiences.
Able to respond to setbacks positively and learn from them. Evaluate own performance and has an attitude which seeks improvement.
A flexible attitude towards work in order to meet deadlines and deal with a variable and demanding workload.
Able to demonstrate good attention to detail.

Desirable:

Proof Reading, technical Writing or a background or previous experience in journalism, or technical writing.
APMP Foundation accreditation.
Higher qualification in English (or equivalent).
Able to write grammatically correct English.
Knowledge of the construction or related industry.
Previous knowledge of working with document management systems.
A good eye for graphical balance and layout composition in submissions.

Location: London, Paddington Salary: £35,000 - £40,000 Per Annum