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Position: Document Control Coordinator
Location: London, W1F 7PW (On-Site)
**About the Role:**
This position involves supporting regulatory administrative functions related to product information documents for global compliance and registration. The role includes collaboration with the Product Development Team and various cross-functional departments in areas concerning quality assurance and additional projects as assigned.
**Key Areas of Responsibility:**
• **Document Control**- Manage both internal and external documents, including all technical documentation such as Certificates of Analysis (COA), testing reports, Safety Data Sheets (SDS), etc.- Review and ensure that documents are current and accurate.- Organize and file documents in both physical and digital formats.- Maintain confidentiality and protect sensitive proprietary information, including reports and certifications.- Prepare progress reports on projects.- Maintain product information and assist in updating lists shared with the Product Development and cross-functional teams.- Verify the completeness and format compliance of documents.- Coordinate the submission, review, and filing of third-party testing reports as required.- Log and record formula changes and their progress.- Perform additional responsibilities as assigned.
• **Quality Assurance**- Assist the Quality Department in maintaining documents, coordinating testing, ensuring standards are met, and retaining samples.- Help update logs as necessary.- Support the creation of mockups and the routing of artwork.- Undertake other responsibilities as required.
**Qualifications, Relevant Skills & Attributes:**- Exceptional organizational skills with strong attention to detail and a process-oriented mindset.- Proficient typing and proofreading abilities.- Excellent time management skills and attention to detail.- Strong interpersonal and communication skills, both verbal and written, with the ability to convey information clearly, focused, and concisely.- Proficient in Microsoft Office, specifically Outlook 365.- Experience in the beauty industry and product registration is advantageous.- Ideally, 1-2 years of experience in skincare or color cosmetics production/document control.- A bachelor's degree or equivalent experience is preferred.- Ability to build and maintain effective relationships with both internal and external stakeholders to facilitate clear communication regarding project needs.- Demonstrated proactive problem-solving skills with a focus on proposing smart solutions.- Comfortable working under deadlines with a high sense of urgency and accountability.
