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A newly created role within a growing engineering consultancy in East London has just become available. This is initially a six month contract to permanent position. You will be assisting the HR & Finance function and this role has the potential to develop and adapt into either specialism depending on further growth of the company. The hours are 9am-5.30pm Monday to Friday, with the option to work one day from home. You will be working with a very supportive, friendly and 'down to earth' team.
Duties and key responsibilities:
HR Support:
Support with recruitment process, including job adverts, scheduling interviews and preparation of offer letters and contracts
Assisting with organising reviews and appraisals
Assist with onboarding new employees and ensure completion of all necessary documentation and mandatory training.
Assist with learning and development - organising internal and external training
Maintaining accurate and up to date employee records
Assisting with leaver processes
Answering employee inquiries regarding HR policies, procedures and benefits
Ensuring compliant with employment law and regulations
Assist with audits of HR records
Taking notes at formal meetings and investigations
Administration of time off in lieu and overtime
Assist with inputting employee information into payroll
Finance Support:
Update excel cashbook daily
Bank reconciliation monthly
Check supplier invoices are approved with the relevant purchaser -
Post supplier invoices onto Xero
Update and maintain supplier details on Xero
Prepare supplier bacs list - cross checking bank details (biweekly)
Update sub-contractor invoices and purchase orders on Project management system - checking and reviewing
Update Project management system with billing protocols and contacts
Prepare billing on the Project management system and sending invoices to clients (monthly)
Assist in preparation of reports (spreadsheet set ups) (monthly)
Key competencies / qualifications
Minimum 1-2 years administration experience
Previous experience using Xero is a bonus
Intermediate to advanced Excel skills
Numerical and IT literate
Can do attitude
Organised and good attention to detail
Benefits include:
25 days annual leave plus bank holidays]
Birthday leave
Enhanced maternity, paternity, adoption and shared parental leave
Enhanced pension scheme
Employee assistance programme
Eye care
Season ticket loans
Cycle to work scheme
