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PA / Secretary
Full time permanent role - Monday -Friday -35 hours per week
Salary £40, 000 per annum
Generous holiday and benefits package
Based London WC1X area - (walking distance from Kings Cross station)
The purpose of this role is to support a small team of Regional Managers providing a professional secretarial, administrative and organisational assistance in all areas of their work and observing confidentiality. This is a very varied and interesting role as each manager has a different remit. Therefore, a PA with a "can-do" and flexible approach and a calm and unflappable demeanour will thrive within this role.
Key Responsibilities:
- Diary management;
- Managing e-mails;
- Fielding telephone calls including media enquiries;
- Assist with correspondence and drafting replies on their behalf
- Accurate production of letters, memos, reports and any other correspondence as required, to include originating and responding to correspondence.
- Sorting and organising mail;
- Relevant work relating to meetings and conferences
- Organise the engagements by coordinating and administering internal and external meetings, including inviting attendees, the booking of venues, travel and accommodation.
- To provide support for meetings, minute taking , typing and distribution of minutes to relevant parties.
- To report to and work collaboratively with the Executive Assistant to the General Secretary, Regional Managers and Heads of Departments to ensure offices work efficiently, effectively
- Act as a key representative of the providing informed professional and courteous responses to external enquiries and creating correspondence as and when requested
- To keep up to date with current issues being tackled and managed by the organisation
- Demonstrate a clear understanding of the political, technological and economic factors currently being faced y members.
Person specification:
The ideal candidate will possess the following attributes:
- 1-2 year's experience (minimum) as PA / Secretary at a senior level
- Excellent organisational skills
- Excellent verbal and written communication skills
- High level of proficiency in MS Office - Word, Outlook, Excel and Power Point
- Fast accurate keyboard skills and working knowledge of databases
- Minute taking skills and experience
- Strong attention to detail
- Ability to multi-task under pressure and work to strict deadlines handling a varied and a high volume of work at times
- A can do flexible and collaborative team player
- A calm and unflappable demeanour
- PA experience gained within a not for profit, membership organisation or union will be a distinct advantage
- Genuine interest in current affairs, politics and its impact on society within the UK
