PA to CEO

A global finance and business advisory company has a new opportunity for a PA to CEO. They operate a hybrid working pattern, working remotely up to two days and coming into the office three days per week. You will provide a high level of administration support to the chief executive and other colleagues in the executive office, as required. The company have a wonderful company culture with lovely offices based near Tower Bridge.

Responsibilities:

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments.
• Booking and arranging travel, transport and accommodation.
• Reminding the CEO of important tasks and deadlines and diary management.
• Typing, compiling and preparing minutes, reports, presentations and correspondence.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the CEO.
• Organising the CEO’s personal commitments including external committees, meeting preparation, booking lunches/ dinners and travel.
• Assisting in the management of the intranet and website, Working Groups and Special Interest Groups (SIGs), as required.
• Sending out invoices and following up with overdue balances
• Supporting our client’s communications and marketing efforts
• Publication distribution
• Ordering gifts, stationery supplies and other equipment
• Assisting in the administration of membership activities
• Supporting the effective management of information and data about member firms on executive office IT systems
• Participating and taking minutes in staff meetings
• Processing supplier invoices for the Executive Office
• Other support duties as required

Skills & Experience:

• Previous PA/Administrator support experience (essential)
• Experience working in a professional services environment in an administrative role (desirable)
• The ability to relate to a geographically dispersed, multicultural membership with limited face-to-face contact
• The ability to convey a professional image through writing
• A professional, service-oriented attitude
• Very proactive
• A high level of IT literacy, including Office 365, Excel, Word, PowerPoint
• Excellent written and verbal communication skills

Benefits:

• 20 days holiday rising with length of service and/or promotion
• Additional 3 days holiday given to be taken over the Christmas period
• Season ticket loan
• Life assurance
• Enhanced Maternity and Paternity
• Private health care cover at discounted rates
• Employer contributions to pension after one year
• Subsidised corporate gym membership
• Store discounts