PA TO GALLERY FOUNDER

Successful candidate will have the ability to work in a high-pressured environment, always maintain a calm and professional demeanour, and take initiative. Reporting directly to the gallery Founder/Owner, you will be responsible for managing all appointments and their calendar for both personal and professional events and international travel.  
 

Role Involves 

Administrative 

    Managing all aspects of inbox (including sendng offers, curatorial information, addressing inquiries, e
    Coordinating participation in panel talks (including the preparation of visual material, presentation out
    Coordinating interviews and press together with the communications team

Sales - pre and post 
    Adding  new contacts to the database
    Managing client lists and waitlists and provide Founder with regular update
    Doing research on new clients and institutions
    Working with the sales team to prepare allocations prior to the opening of a show or fair
    Coordinating client mail-outs for every show and fair
    Making pdf and Private Views offers upon request
    Addressing sales inquiries and preparing offers to send via email, WhatsApp and WeChat
    Writing correspondence on behalf of Founder 
    Recording client correspondence in Artlogic
    Completing sales forms and pass to sales assistant team for post sales procedures such as anti-money laundering checks to invoicing
    Coordinating museum loans and acquisitions with clients
    Coordinating secondary consignments
    Working at private views and events as required

Meetings

Managing all aspects of Founder’s personal and professional schedule (including coordinating her calendar, sending reminders, managing calls, RSVPing to events, etc).
    Scheduling and attending Founder’s online meetings (including preparing agendas, material for discussion and circulating meeting notes to relevant staff)
    Planning client meetings, sourcing venues and locationsanaging all aspects of Founder's personal and professional schedule (including coordinating her calendar, sending reminders, managing calls, RSVPing to events, etc).
    Scheduling and attending Founder’s online meetings (including preparing agendas, material for discussion and circulating meeting notes to relevant staff)
    Planning client meetings, sourcing venues and locations.

ART GALLERY EXPERIENCE PREFERABLE