Ref: LS46292

A global Japanese trading company is currently recruiting a Sales Administrator to work in their London office.

In this role, you will be mainly responsible for the contract execution of metal goods from the supplier to the customer, including processing orders, international shipment, invoicing, payments, and inventory control.

The ideal candidate should have strong sales administration experience, excellent communication skills, and proficiency in MS Office and SAP.

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ELIGIBLE APPLICANTS:

(O) Eligible visa: Permanent residence, Spouse, Partner
(X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: hybrid working available

VISA SUPPORT: No

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TYPE: Permanent,full-time

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: 25-32.5k depending on experience

START: ASAP

LOCATION: London

Sales Administrator Main Responsibilities:

Contract Execution

Provide the latest shipping information and shipping documents to customers in a timely manner
Issue Sales contract and Purchase contract and exchange the signed contract with the suppliers and customers
Liaise with Logistics Department and arrange delivery
Accommodate the customers’ and suppliers’ needs, such as delivery date adjustments and quantity changes
Deal with the customers’ enquiries for quotations
Address quality issues, damaged cargo or delivery delay

Inventory Management

Maintain accurate and up to date records of all metal stock products using Excel
Check stock levels regularly, issue consignment report weekly as well as monthly usage amounts
Cross check stock levels in line with current and pending orders

Finance Management

Maintain accurate records of all delivery notes, invoices and purchase orders using SAP systems
Record all money received and paid, and submit Payment Requests to the Accounting Department
Issue invoices in the local currency to customers for goods received in line with inventory records
Liaise with customers to chase late payments for invoices
Renew and apply Application for Transactions and monitor to make sure that our business is conducted within approved credit limit
Liaise with the internal Accounting Department and provide them with the necessary information

General Team Administration

Provide ad hoc general administration support to the team such as arranging team meetings, stationery order, organising filing
Organise travel arrangements for members of the team
Act as the internal IT promoter for the team and use the PEGA system to raise requests

Sales Administrator Ideal Candidate:

Fluent in spoken and written English
Experience in sales administration in international import and export business
Excellent skills using MS Office programmes (Word, Excel, and Power Point)
Experience of export of international business goods
Self-motivated and Independent as well as good team player
Customer service skills - dealing with issues with professionalism
The ability to multi-task a number of tasks
Good time management to meet deadlines and to multi-task
Contract delivery experience
Experience of raising PO, sales order, invoicing, payments
Experience of inventory management
Attention to detail
Good written and verbal communication skills
Problem solving skills to resolve issues between customers and suppliers

Fluent in Japanese both written & spoken
Knowledge of SAP or any other accounting software
Knowledge of Incoterms
Currency exchange experience
Business level fluency in English

** All applicants for the Sales Administrator must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.