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We are seeking a dedicated HR Administrator and Personal Assistant to join a wonderful charity in the West London area. This dual role involves providing essential administrative support to the HR department and Executive Assistance to 2 Directors.
This is a hybrid role, with 3 days in the office and 2 days at home, however, in the first month, you will be required to be in the office 5 times per week.
HR Administration
- Manage and maintain employee records with a high level of confidentiality and accuracy.
- Support recruitment activities, including job postings, coordination with agencies, interview scheduling, and onboarding.
- Oversee the HR database and assist users as needed.
- Administer employee benefits, manage leave requests, and track attendance.
- Aid the HR Manager in handling employee relations, including document preparation, meeting scheduling, and note-taking.
- Implement HR policies and assist in payroll preparation.
- Organise and maintain records for training sessions.
- Address general HR inquiries and escalate complex issues appropriately.
- Serve as the HR Quality Lead within the organisation.
PA to Directors
- Manage diaries, arrange meetings, and coordinate travel for Country Managers.
- Screen emails, calls, and prioritize correspondence.
- Prepare agendas, take minutes, and follow up on meetings.
- Organise events, conferences, and meetings as required.
- Draft, edit, and prepare reports and presentations.
- Communicate with internal and external stakeholders on behalf of Country Managers.
- Handle sensitive information with high discretion and professionalism.
Required Skills & Qualifications
- Proven multitasking ability with excellent organisational skills.
- Strong communication skills, both written and verbal.
- High proficiency in Microsoft Office Suite.
- Ability to work under pressure and meet deadlines.
- C.2 years' experience in HR administration.
- Experience providing PA support at a senior level.
- Experience in a dynamic, fast-paced environment.
Benefits:
- Annual bonus, paid in January of c.£2,000
- 25 days holiday (increasing with length of service) + bank holidays
- Cycle to work scheme
- Corporate Eye care scheme
- Life assurance
