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Location: Fulham Road, London, but may occasionally be required to make visits to other owned or managed properties.
Responsible to: Director of Corporate Services
Our client is a great Charity that provides Housing and support to Veterans and has been operating for nearly 100 years.
Due to a busy time and some changes in the business they are looking for an HR Officer to join them for a 6 months fixed term contract to help out the team and business.
(This is an Office Based Role not Hybrid)
Role purpose
To support the HR function of the organisation
To support the administration of the organisation through the Corporate Services department
Key Responsibilities
To support the HR function of the organisation
- To provide administrative support to the recruitment and selection process, including advertising, interviews and induction.
- To ensure that all of the HR records, administration and monitoring activity is up-to-date and provide statistics and reports upon request.
- To maintain HR database in line with data management procedures
- To maintain staff annual leave and absence records ensuring monitoring is up to date and provide statistics and reports on request
- To coordinate all staff induction and leaving activities. Ensuring that all relevant documentation is completed to deadline.
- To maintain all staff communications both electronic and manual..
- To oversee an organisation-wide approach to training, including the delivery of all core competency.
- To coordinate and support training and development activities for all staff, internally, online and with external training bodies as required.
- To organise staff communications, surveys, team events; wellbeing and social activities.
- Administrate the staff section on the SharePoint Site.
- Maintain records of complaints and incidents, providing regular reports on complaints and incidents to the Senior Management Team.
- To act as office First Aider and Fire Warden.
- To cover reception during lunch hours and in the absence of the Receptionist
- To support the operations of the wider Corporate Services Department as and when required.
- To 'muck in’ as part of the team to help run, open days, conferences and other public events.
Working in a team and with others
- Assist the Director of Corporate Services and Chief Executive in setting up Away Days, all staff meetings and team meetings.
- Contribute positively to working in a team and across business to deliver quality services to tenants/residents
- Maximise own personal development by positively contributing to induction, supervision, training, appraisal and team meetings
- Act in a professional manner while on duty and when representing business
Quality and regulatory compliance
- Continuously look to improve the quality of services responding positively to feedback and complaints
- Maintain confidentiality of records and information relating to tenants and staff in accordance with Company’s Privacy Policies.
- Ensure all data is controlled and processed in line with Company’s Data Protection Policy
- Maintain IT security at all times.
Health and Safety
Work in accordance with Health and Safety Policy and legislative requirements report any accidents or potential accidents and near misses
Support the Director of Corporate Services to ensure that all operations are healthy and safe and that we conform to best practice at all times.
Other
Carry out any other reasonable duties as required by the Chief Executive or Director of Corporate Services
