Systems & Catalogue Administrator

We have an exciting opportunity for two Systems & Catalogue Administrators to join our Procurement department at The London Clinic, based at our main site in London (W1G 6BW). We are offering a competitive inclusive salary range of £29,735 - £35,753 per annum.

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with 8 state-of-the-art facilities located in the heart of London's medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care. We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of 'We go further', 'We work as one' and 'We personalise care.'

Job Profile:

As a Systems & Catalogue Administrator, you will be responsible for managing and developing The London Clinic procurement and inventory systems and manager our catalogues to ensure they continue to meet the needs of the organisation and external customers. You will be responsible for providing accurate, relevant and real-time data related to all procurement and inventory activity. Candidates should be well organised with an ability to prioritise and manage time effectively.

• Job Type: Permanent, Full Time.
• Shift Pattern: 37.5 hours per week, Monday - Friday.
• Job Location: 20 Devonshire Place, London, W1G 6BW.
• Salary: £29,735 - £35,753 per annum.
• Benefits Package: We offer a comprehensive package which includes a contribution pension scheme (total annual contribution up to 20%), Private Medical Healthcare, 33 days annual leave (inclusive of bank holidays), season ticket travel loan, and a wide range of discounts with a variety of retailers and services. We also offer excellent career development, with clear career pathways and access to further education.

Key Duties:

• Provide operational support to all users of the procurement IMS systems so that requisitions and purchase orders are processed and delivered to the correct location without unnecessary delay.
• Investigate enquiries and queries from all users of the procurement IT system, including IMS, and provide assistance as required.
• Set-up catalogues or templates in IMS system for the use of procurement staff and remote requisitioners.
• Work with colleagues across our procurement and stores teams to ensure that the data for catalogue updates are in a suitable format for the IMS system and manage issues as they arise.
• Supporting the stock out process through creating reports and visibility of stock levels on hand across the hospital.

Skills & Experience:

• Experience within a procurement or supply chain department, ideally within a healthcare setting.
• Experience of operating and utilising computer systems to provide information.
• Ability to interpret, retrieve and manipulate data within information systems.
• Good oral and written communications skills, with a good telephone manner.
• Flexible approach to problem solving, with an ability to cope with frequent interruptions.
• Experience of using an e-procurement system in the workplace, and familiarity with Meditech would be desirable.

The London Clinic has charitable status which is fundamental to our identity and how we operate, enabling our teams to invest in treatments, technology and facilities that benefit our patients, staff and the wider community.

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.