Executive Assistant to International Director

Executive Assistant to International Director
London/Hybrid with 2 days per week in office in Waterloo
Salary £36,000 including London weighting 
Full time, 35 hours per week with flexible working hours
Permanent
Excellent benefits including 25 days annual leave pro rata and flexitime scheme with up to 12 days additional annual leave pro rata, wellbeing support and Employee Assistance programme, season ticket and bike loans and pension 

Are you an experienced Executive Assistant who is calm under pressure, able to manage your work with sound judgement with strong multitasking capabilities? Are you looking for a role in a fast-paced environment, working within a supporting and rewarding team?

Charity People are delighted to be working with a UK charity fighting global poverty, to recruit an Executive Assistant to work with the International Director. 

The charity champions dignity, equality and justice worldwide, and exists to create a world where everyone can live a full life, free from poverty. 

The Executive Assistant will lead the support of the International Department, including the Director and the Senior Leadership Team, ensuring the effective leadership of the vital international programme. 

Key responsibilities

•    Act as the primary point of contact for the ID Director, handling queries, delegating tasks, and ensuring issues receive appropriate attention in the Director’s absence.
•    Provide comprehensive support including diary and email management, travel arrangements, event coordination, and scheduling meetings, ensuring deadlines are met and priorities managed.
•    Facilitate the smooth operation of the ID Senior Leadership Team by providing logistical, administrative, and communication support, including meeting organisation, minute-taking, and action follow-up.
•    Support the ID Director with research, drafting presentations, reports, and communications, while maintaining proficiency in internal systems and contributing to long-term meeting schedule planning.

The Executive Assistant will have relevant executive assistant experience, in particular understanding the needs of senior management within a charity. The successful candidate will have strong project management, organisational and administrative skills. You will have a proven track record of working with complex diary, email management, travel planning and logistics management. You will proactively be able to take on work such as drafting presentations or papers, under guidance of manager. 

You will be an excellent communicator, both verbally and in writing, with good interpersonal skills, and have strong analytical, attention to detail and minute-taking experience. You will have a high level of integrity and discretion in handling confidential information and be professional at all times working alongside results-orientated internal and external stakeholders. You will be confident completing complex tasks and projects quickly with autonomy and be comfortable efficiently and proactively solving complex and unique problems within the department and other related groups.

The role is hybrid with 2 days a week based in the office in central London. Due to the nature of the role, you may need to work unsociable hours, including evenings as required, however a high value is placed on good work-life balance, so the organisation offer a comprehensive flexitime scheme. The charity are fully supportive of flexible working arrangements. 

How to apply

The application process is CV and tailored supporting statement. Please email Jen at Charity People at jen@charitypeople.co.uk with your CV for more information and for the full pack. The closing date is 9am on Wednesday 22 January. Interviews will take place on Wednesday 29 or Thursday 30 January. 

Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.